SIS Choice Audit Requirements

SIS vendors must have the following reports and functionality in their SIS  to assist auditors that perform the September Enrollment Audit:

1. User and Role Access Report: this should provide details of the function and data security privileges granted to specified users or roles.

2. Official Attendance Records: this should list the pupil name, grade level, and their attendance on the count date (3rd Friday in September and 2nd Friday in January) or any day before and after the count date.

3. Choice Identifier Report: this should list the pupil name, grade level, and their Choice School Program Participant indicator on the count date (3rd Friday in September and 2nd Friday in January) or any day before and after the count date.

   • SIS vendors must track changes to the Choice School Program Participant indicator for students who are choice participants for only part of the year (the choice identifier should not be year-specific).

   • SIS vendors must have the ability to track changes to the choice identifier locally in the SIS, but only send the recent choice identifier to WISEdata Portal.

4. SNSP Identifier Report (optional): this should list the pupil name, grade level, and their SNSP identifier if available in the SIS.

5. Original Classroom Records: this should include classroom grade books or other records maintained by teachers identifying daily attendance or absences, grades, or other indications of instruction such as progress reports.

6. Backup and Recovery:

   • SIS vendors must demonstrate their ability to backup and restore the school’s final data

     • all student records must be retained for 6 years

     • 3 years, the current year and the last 2 years, must be accessible through the SIS.

   • SIS vendors must perform secure automated backups (at least monthly) and easy restore options for their schools.

   • SIS vendors must demonstrate their ability to restore the backup. That test should be documented, even if it is just a screenshot showing the data restored.

For additional details, visit the Private School Choice Programs-September Enrollment Audit page