Pilot Project for the Membership Pupil Count Collection (2022-23 SY)

Detailed Integration and Pilot Timeline:

Phase	Date (Start)	Date (End)	Task	Status	Who?
Development	8/23/2021	5/4/2022	Complete MVP #1A	DONE	DPI WISEdata
Testing	4/7/2022	5/4/2022	MVP #1A - Full E2E with ReadyAPI with mocked-up data and verification in WISFIP leveraging use cases	DONE	DPI WISEdata
Onboarding	4/4/2022	4/22/2022	Detailed review of timeline and specifications with SIS vendors	DONE	DPI WISEdata
Onboarding	4/4/2022	5/1/2022	Commitment from vendors who can participate in UAT Beta	DONE	DPI WISEdata
Onboarding	5/1/2022	5/31/2022	LEA UAT Beta testers selected and onboarded	Skipped	DPI WISEdata
Development	4/21/2022	6/1/2022	Complete MVP #1B	DONE	DPI WISEdata
Development	5/1/2022	6/17/2022	Vendor development and testing with DPI for vendors participating in UAT Beta testing	Skipped	Vendors, DPI WISEdata
Development	5/1/2022	7/31/2022	Vendor development and testing with DPI for vendors participating in Pilot (not in UAT Beta testing)	in progress	Vendors, DPI WISEdata
Testing	8/23/2022	8/26/2022	MVP #1B - Full E2E with ReadyAPI with mocked-up data and verification in WISFIP leveraging use cases	DONE	DPI WISEdata
Testing - Integration	6/30/2022	8/31/2022	Vendor/DPI UAT Integration test	in progress	Vendors, DPI WISEdata
Transition	8/1/2022	8/19/2022	UAT Complete - Retro and go-no-go for Pilot (PROD)	Skipped	Vendors, DPI WISEdata, LEAs, DPI SFS
Onboarding	8/4/2022	8/31/2022	Onboarding of Pilot LEAs: WISFIP access Verification use cases WISFIP training Training/review of SIS documentation	DONE	Vendors, DPI WISEdata, LEAs
Transition	9/1/2022	6/1/2023	Production Pilot	in progress	Vendors, DPI WISEdata, LEAs
Transition	6/1/2023	6/15/2023	Production Pilot Complete - Retro and go-no-go for 23/24 fully operation OR another year of pilot	PENDING	Vendors, DPI WISEdata, LEAs, DPI SFS

Snapshot Dates and Deadlines:

Upcoming School Financial Services (SFS) related due dates: https://dpi.wi.gov/sfs/communications/calendars/overview

Snapshot	Timeline / Deadline

Snapshot	Timeline / Deadline
Beta Testing: to test the SIS integration for the membership pupil count collections and to provide feedback on any usability issues.	5/1/22 - 8/3/22
22-23 Pupil Count for Membership Reporting: to assess and compare data (WiSFiP vs. Finance Portal)	8/4/22 - 6/23/23
Sparsity Aid	2022-09-01
3rd Friday of Sept, General Aid, Revenue Limit, Sparsity Aid	2022-10-05
2nd Friday of Jan	2023-02-01
Per Pupil Aid	2023-03-01
General Aids October 15 Certification	2023-04-15
Revenue Limit	2023-05-20
1st Friday of May (MPS only)	2023-05-27
July 1st Aid Estimate (for the following year)	2023-06-15
23-24 Statewide Rollout: to implement a wide-scale rollout and retire the old SFS application	6/30/23 - 7/31/23

Pilot LEAs and Vendors:

LEA Name	LEA Resuorce	Vendor Name

LEA Name	LEA Resuorce	Vendor Name
Milwaukee School District Beta testing + Pilot	Katie Coleman (visorcm@milwaukee.k12.wi.us) Melanie Stewart (stewarmr@milwaukee.k12.wi.us) Brian Brzezinski (brzezib@milwaukee.k12.wi.us)	Infinite Campus Resources: Tomma Pierce-Grzasko, Leah Bresette and Erica Scott.
Madison Metropolitan School District Pilot	Fatima Bendada (fbendada@madison.k12.wi.us) Deb Owan (dlowan@madison.k12.wi.us)
Green Bay Area Public School District Beta testing + Pilot	Denise Mitcheltree (dlmitcheltree@gbaps.org)
Kaukauna Area School District Beta testing + Pilot	Kelly Wildenberg (wildenbergk@kaukaunasd.org) Kayla Malott (malottk@kaukaunasd.org)
Denmark School District Pilot	Janelle Marotz (marotzj@denmark.k12.wi.us)
Middleton-Cross Plains Area School District Pilot	Kathy Spahn (kspahn@mcpasd.k12.wi.us)
Ellsworth Community School District Pilot	Deb Ristow (ristowd@ellsworth.k12.wi.us)
Shawano School District Beta testing + Pilot	Corey Kaisler (ckaisler@shawanoschools.org)	Skyward (SMS) Resources: Katie Luisier, Andrea Tepp, Joel Gjertson and Matt Bauman.
Wisconsin Rapids School District Beta testing + Pilot	Jean Westover (jean.westover@wrps.net)
Eau Claire Area School District Beta testing + Pilot	Vicki Gutsch (vgutsch@ecasd.us) Michelle Radtke (mradtke@ecasd.us) James Martin (jmartin@ecasd.us) Kim Koller (klauterbachkoller@ecasd.us)
Watertown Unified School District Pilot	Stacy Riedl (riedls@watertown.k12.wi.us) Cheryl Hollatz (hollatzc@watertown.k12.wi.us)
La Crosse School District Pilot	Sonja Hoskins (shoskins@lacrossesd.org) Heather Harney (hharney@lacrossesd.org
Wisconsin Heights School District Pilot	Tammy Shaffer (tshaffer@wisheights.k12.wi.us)
River Ridge School District Beta testing + Pilot	Tammy Hoffman (hoffmanta@rrsd.k12.wi.us)	JMC: Resources: Greg Gilman and Jeff Post.
Superior School District Beta testing + Pilot	Kasie Smith (kasie.smith@superior.k12.wi.us)	PowerSchool Resources: Forrest Husted, Kirk Sorenson, Nicole Pupanek, Sally Riffle, Kelly Williams and Lisa Mordan.
Jefferson School District Beta testing + Pilot	Josie Simonson (simonsonj@sdoj.org)
Parkview School District Pilot	Tracy Case (tcase@email.parkview.k12.wi.us)	Skyward (Qmlativ)