/studentSpecialEducationProgramAssociation

SSEPAs are expected only from primary and PPP enrollments.

This endpoint is NOT expected from Choice schools.

Ed-Fi Tech Docs: https://techdocs.ed-fi.org/display/EDFICERT/v3+Student+Program+%3E+StudentSpecialEducationProgramAssociation

Data Properties:

#	Property Name	Data Type	Public (Required/ Optional/ Conditional)	Choice (Required/ Optional/ Conditional)	Business Definition	Data Element Page
1.0	beginDate	string	REQ'D	NOT REQ'D	The earliest date the student is involved with the program. Typically, this is the date the student becomes eligible for the program.	https://dpi.wi.gov/wise/data-elements/ssepabeginandenddates
2.0	educationOrganizationId	integer	REQ'D	NOT REQ'D	The identifier assigned to an education organization.	https://dpi.wi.gov/wise/data-element/edorgid
3.0	programName	string	REQ'D	NOT REQ'D	The formal name of the Program of instruction, training, services, or benefits available through federal, state, or local agencies.	NA
4.0	programTypeDescriptor	string	REQ'D	NOT REQ'D	The type of program.	NA
5.0	studentUniqueId	string	REQ'D	NOT REQ'D	A unique alphanumeric code assigned to a student.
6.0	disabilities	array			An unordered collection of studentSpecialEducationProgramAssociationDisabilities. The disability condition(s) that best describes an individual's impairment, as related to special education services received.
7.0	disabilityDescriptor	string	REQ'D	NOT REQ'D	A disability category that describes a child's impairment.
8.0	orderOfDisability	integer	REQ'D	NOT REQ'D	The order by severity of student's disabilities: 1- Primary, 2 - Secondary, 3 - Tertiary, etc.	NA
9.0	endDate	string	REQ'D	NOT REQ'D	The month, day, and year on which the Student exited the Program or stopped receiving services.
10.0	ideaEligibility	boolean	REQ'D	NOT REQ'D	Indicator of the eligibility of the student to receive special education services according to the Individuals with Disabilities Education Act (IDEA).
11.0	iepBeginDate	string	REQ'D	NOT REQ'D	The effective date of the most recent IEP.
12.0	iepEndDate	string	REQ'D	NOT REQ'D	The end date of the most recent IEP.
13.0	lastEvaluationDate	boolean	REQ'D	NOT REQ'D	The date of the last special education evaluation.
14.0	reasonExitedDescriptor	string	CONDITIONALLY REQ'D	NOT REQ'D	The reason the child left the Program within a school or district.
15.0	specialEducationSettingDescriptor	string	REQ'D	NOT REQ'D	The major instructional setting (more than 50 percent of a student's special education program).
16.0	fapeResponsibleSchoolReference.School ID	integer	REQ'D	NOT REQ'D	A reference to the related School resource. School in LEA Responsible for FAPE is a school level Agency Key. School which holds FAPE Accountability per the IEP or the ISP.

Descriptors & Programs:

Namespace	Code Value	Description	Program Names
Program Type and Name:
uri://dpi.wi.gov/ProgramTypeDescriptor	SPED	Special Education	Special Education
Descriptors:
Namespace	Code Value	Short Description	Description
uri://dpi.wi.gov/DisabilityDescriptor	A	Autism	Autism
	DB	Deafblind	Deafblind
	EBD	Emotional Behavioral Disability	Emotional Behavioral Disability
	H	Deaf and Hard of Hearing	Deaf and Hard of Hearing (For 2023-24 and later) This description has been changed from “Deaf or Hard of Hearing” to “Deaf and Hard of Hearing”
	ID	Intellectual Disability	Intellectual Disability
	LD	Specific Learning Disability	Specific Learning Disability
	OHI	Other Health Impairment	Other Health Impairment
	OI	Orthopedic Impairment	Orthopedic Impairment
	SDD	Significant Developmental Delay	Significant Developmental Delay
	SL	Speech or Language Impairment	Speech or Language Impairment
	TBI	Traumatic Brain Injury	Traumatic Brain Injury
	V	Blind and Visually Impaired	Blind and Visually Impaired
uri://dpi.wi.gov/ReasonExitedDescriptor	C	Continuing in Special Education	Continuing in Special Education
	E	Exited district due to enrollment exit code	Exited district due to enrollment exit code
	R	Revoked consent for special education services	Revoked consent for special education services
	T	Transferred to regular education	Transferred to regular education
uri://dpi.wi.gov/SpecialEducationSettingDescriptor	A	School age: Regular Class at Least 80%	School age: Student is inside the regular classroom with nondisabled peers 80% or more of the time.
	B	School age: Regular Class 40 - 79%	School age: Student is inside the regular classroom with nondisabled peers 40 to 79% of the time
	B1	Preschool: Separate Special Education Classroom	Preschool: Student attends a special education early childhood program in a class with less than 50% nondisabled peers.
	B2	Preschool: Separate School	Preschool: Student attends a special education early childhood program in a public or private day school designed specifically for children with disabilities.
	B3	Preschool: Residential Facility	Preschool: Student attends a special education early childhood program in publicly or privately operated residential schools or residential medical facilities on an inpatient basis.
	B4	Preschool: Home	Preschool: Student receives special education/related services in the principle residence of the child's family or caregivers (includes babysitters). Report children who receive special education both at home and in a service provider location in this category.
	B5	Preschool: Service Provider	Preschool: Student receives special education/related services only from a service provider or in some other location that is not in any other category. This educational environment code is only used when no other educational environment code can be used. For example, a child who receives only speech and language services in a speech pathologist's office located in a school building.
	C	School age: Regular Class Less Than 40%	School age: Student is inside the regular class room with nondisabled peers less than 40% of the time
	D	School age: Public Separate School	School age: Student receives special education and related services at public expense for greater than 50% of the school day in a public facility that is designed only for students with disabilities. This may include students placed in: separate school buildings for students with disabilities within a district, or public day schools for students with disabilities (day students at WSD or WCBVI, Sybl Hopp, Lakeland School, etc.), or public day schools for students with disabilities for a portion of the school day (greater than 50 percent) and in regular school buildings for the remainder of the school day, or public residential facilities for students with disabilities IF the student does NOT LIVE at the facility.
	E	School age: Private Separate School	School age: Student receives special education and related services at public expense for greater than 50% of the school day in a private facility that is designed only for students with disabilities. This may include students placed in: private day schools for students with disabilities (day students at Kradwell), or private day schools for students with disabilities for a portion of the school day (greater than 50 percent) and in regular school buildings for the remainder of the school day, or Private residential facilities for students with disabilities IF the student does NOT LIVE at the facility.
	F	School age: Public Residential Facility	School age: Student receives special education and related services at public expense for greater than 50% of the school day in a public residential facility AND lives there during the school week. Do not include students who receive educational programs at the facility, but do not live there. This category may include students placed in: public residential schools for students with disabilities (3+ days/week living at WSD/WCBVI, etc) or public residential schools for students with disabilities for a portion of the school day (greater than 50 percent) and in separate day schools or regular school buildings for the remainder of the school day.
	G	School age: Private Residential Facility	School age: Student receives special education and related services at public expense for greater than 50% of the school day in a private residential facility AND lives there during the school week. Do not include students who received educational programs at the facility, but do not live there. This category may include students placed in: private residential schools for students with disabilities (living at Kradwell) or private residential schools for students with disabilities for a portion of the school day (greater than 50 percent) and in separate day schools or regular school buildings for the remainder of the school day.
	I	School age: Hospital	School age: Student is placed in and receiving special education and related services in a medical treatment facility on an in-patient basis.
	J	School age: Homebound	School age: Student receives ALL special education and related services in a homebound program.
	R1	Preschool: Regular Class At Least 10 Hours Majority Sp Ed in Regular Class	Preschool: Student attends a regular early childhood program at least 10 hours per week and receives the majority of hours of special education and related services in the regular early childhood program.
	R2	Preschool: Regular Class At Least 10 Hours Majority Sp Ed in Other Location	Preschool: Student attends a regular early childhood program at least 10 hours per week and receives the majority of hours of special education and related services in some other location.
	R3	Preschool: Regular Class Less Than 10 Hours Majority Sp Ed in Regular Class	Preschool: Student attends a regular early childhood program less than 10 hours per week and receives the majority of hours of special education and related services in the regular early childhood program.
	R4	Preschool:Regular Class Less Than 10 Hours Majority Sp Ed in Other Location	Preschool: Student attends a regular early childhood program less than 10 hours per week and receives the majority of hours of special education and related services in some other location.
	S	School age: Correctional Facilities	School age: Student receives special education and related services in short-term detention facilities (community-based or residential) or correctional facilities. Students reported under this category were, prior to 2007-08, reported under environment codes A, B, or C.
	T	School age: Parentally Placed in Private Schools	School age: Student is enrolled in a private school by their parents and their basic education (e.g., tuition) is paid for through private resources. Use this category to report students who receive special education and related services at public expense from a local educational agency under an individual service plan. Include children whose parents choose to home-school them, but who receive special education and related services at public expense.

Use Cases:

#	Use Case Title	Use Case Description	What to Submit/retrieve

#	Use Case Title	Use Case Description	What to Submit/retrieve
	Starting the 24/25 SY, discontinue submitting K3 data through the API. K3 is not the same as K4 or PK Birth to 3 programs.	Informational Only	Verify not sending K3
Student first becomes IDEA eligible
1.0	Sending a student who became IDEA eligible for the first time	When student first becomes IDEA eligible to receive special education services, LEAs have to submit a studentSpecialEducationProgramAssociation (SSEPA) record with beginDate same as the iepBeginDate (for students >= age 3 on iepBeginDate) If this is the only active record, the endDate should not be submitted. Last Evaluation Date must be submitted. It cannot be NULL Example: Student first becomes IDEA eligible in the middle of the school year 2019-20. Say, IEP meetings are held that dictated iepBeginDate as 2019-06-05 and iepEndDate as 2020-06-06. NOTE: In this case when the student is => age 3 on iepBeginDate, beginDate will always be same as the iepBeginDate	POST on /studentSpecialEducationProgramAssociation: Education Organization Reference: School ID Program Reference: Education Organization ID: 48856 Program Name: Special Education Program Type Descriptor: uri://dpi.wi.gov/ProgramTypeDescriptor#SPED Student Reference: Student Unique ID Begin Date: = IEP Begin Date (2019-06-05) IEP Begin Date: = Begin Date (2019-06-05) IEP End Date: 2022-06-06 Last Evaluation Date: 2021-06-04 Disabilities: DisabilityDescriptor: uri://dpi.wi.gov/DisabilityDescriptor#OHI Order of Disability: 1
2.0	Sending a student who’s receiving special education services, but her/his age is less than 3 years on iepBeginDate	The only scenario when the beginDate would be greater than (or after) the iepBeginDate for a student who becomes IDEA eligible for the first time is when the student is less than age 3 on iepBeginDate but receiving Spec Ed services. In this case, the student can be less than 3 years old on the iepBeginDate but the beginDate is submitted with the date when she/he turns 3 years old. Example: Student started receiving SPED services on 9/15/19. Her/his DOB is 9/30/17. On 9/30/19, she/he turns 3. So the beginDate on sSEPA record should be submitted as 9/30/19.	POST on /studentSpecialEducationProgramAssociation: Begin Date: = Third birthday (2019-09-30) IEP Begin Date: 2019-09-15 IEP End Date: 2020-09-14
3.0	Sending a SPED Exit Reason for an IDEA-eligible student continuing in the same district the following school year	For IDEA eligible students continuing in the same district the following school year, a SSEPA record should be updated so that the SSEPA endDate matches the Enrollment (SSA) Exit Date of the student for that school year and the Special Education Exit Reason is updated. Example: Student started receiving special education services in the 2018-19 school year. The student continues to receive special education services in 2019-20 in the same district.	studentSpecialEducationProgramAssociation from 2018-2019: Begin Date: 2019-04-15 End Date: 2019-06-05 (this should match the enrollment exit date) IEP Begin Date: 2019-04-15 IEP End Date: 2020-04-14 Reason Exited : uri://dpi.wi.gov/ReasonExitedDescriptor#C POST on /studentSpecialEducationProgramAssociation from 2019-2020: Begin Date: 2019-09-01 End Date: IEP Begin Date: 2019-04-15 IEP End Date: 2020-04-14 Reason Exited:
Special Education Exit Reasons
4.0	Sending a SPED Exit Reason to reflect existing IEP changes/revisions	Annual IEP Meeting: A new SSEPA record should be submitted when an annual meeting is held. The details of the meeting dictates the new IEP Begin Date and IEP End Date and any changes to any other fields. In this scenario, the SSEPA Begin Date will be the same as the new IEP Begin Date. Meeting to Review, Revise or Change the Existing IEP: A review/revision/change to certain parts of an IEP may occur outside of an annual IEP meeting. During the meeting, changes could be made to one or more of the below listed data fields on the sSEPA. In this scenario, the new SSEPA record should be submitted whenever the IEP is ‘Reviewed’, ‘Revised’ or ‘Changed’ and there is a change to any fields as a result of the meeting. Also note that when status of Parent Placed Private changes, new IEP dates are also triggered. One or more fields could change as a result of either of the above meetings. In any case, a new SSEPA record has to be submitted with the SSEPA Begin Date as the date of change to one of the following SSEPA elements: WI DPI FAPE Responsible School Reference Special Education Setting (Education Environment) Last Evaluation Date IEP Begin Date IEP End Date Disability Parent Placed Private School ID An SSEPA End Date has to be submitted on the previous SSEPA record when there is a subsequent new SSEPA record for the student in the same district. The SSEPA End Date would be one day before the SSEPA Begin Date of the subsequent SSEPA record. In addition, the Special Education Exit Reason would be set to ‘Continuing in Special Education’ on the previous SSEPA record. Example: An annual IEP meeting takes place in the middle of the school year. SIS or Special Education vendor will send one SSEPA record at the beginning of the school year. The IEP from the past school year is continued, so the SSEPA Begin Date will be the first day of school the student received special education services. Another SSEPA record has to be submitted with the new IEP dates dictated by the Annual IEP meeting. The SSEPA Begin Date will be the same as the new IEP Begin Date.	SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-08-30 End Date: IEP Begin Date: 2018-12-17 IEP End Date: 2019-12-18 Reason Exited: SSEPA 1 Amendment to the SSEPA record: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-08-30 End Date: 2019-12-19 (The SSEPA End Date would be one day before the SSEPA Begin Date of the subsequent sSEPA record) IEP Begin Date: 2018-12-17 IEP End Date: 2019-12-18 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#C SSEPA 2 Reflecting the changes in the annual IEP meeting: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-12-18 End Date: IEP Begin Date: 2019-12-18 IEP End Date: 2020-12-19 Reason Exited:
5.0	Sending SSPED Exit Reason to reflect existing IEP changes that happened in the middle of the school year	A meeting is held to review, revise, or make a change in the middle of the school year outside the IEP meeting. The SSEPA records to be submitted are as follows: One at the beginning of the school year. Because the IEP from the past school year is continued, the SSEPA Begin Date will be the first day of the school the student received special education services. Another SSEPA should be submitted that reflects the review/revision/change.The SSEPA Begin Date will be the date the review/revision/change has been implemented and the SSEPA End Date of the first record will be updated to the day before the change was implemented. The Special Education Exit Reason of that same record will be set to ‘Continuing in Special Education’.	SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#A SSEPA 1 Amendment to the SSEPA record: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#C Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#A SSEPA 2 Reflecting the changes in the annual IEP meeting: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 End Date: IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 Reason Exited: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#B
6.0	Sending SSPED Exit Reason to reflect that the parent revoked consent	An SSEPA End Date and Special Education Exit Reason are required on the SSEPA in the following scenarios: The IEP/ISP is revoked OR The student is no longer eligible OR The student exited special education services (e.g. graduation, max age, parent chooses to enroll the student in home school or private school) NOTES: In the first two scenarios where the parent revokes consent or the IEP team determines the child is no longer eligible, a notice is sent to the parent indicating the date the services will end. This date should be used as the sSEPA End Date. When a parent revokes consent, SSEPA records must be submitted or amended when services end before an annual review or any other review/revision/change: One record is sent at the beginning of the school year (continuing IDEA eligible student). The SSEPA Begin Date will be the first day of school. The parent revoked consent, and the last day of services on the notice sent to the parent to indicate the date of services will end is 10/15/18. The initial SSEPA record is updated with this End Date in addition to the Special Education Exit Reason of ‘Revoked consent for special education services’.	SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 SSEPA 1 Amendment to the SSEPA record: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#R
7.0	Sending SSPED Exit Reason to reflect that the student is no longer eligible in the middle of school year	Student is reevaluated for special education and it is determined that the student is no longer eligible. Student’s IEP spanned from 2/15/17 to 2/14/18 and the meeting to reevaluate the student is in mid January 2018. After the meeting the district sends the parent the notice indicating services will end on 02/02/18. One record is sent at the beginning of the school year (continuing IDEA eligible student). The SSEPA Begin Date will be the first day of school. Once the IEP team determines the student is no longer eligible for special education and the notice informing the parent that services are ending is sent out, the original SSEPA that was submitted is amended to show that the SSEPA End Date is 02/02/2018 (the date of the notice) and the Special Education Exit Reason is ‘Transferred to regular education’. The original IEP Begin Date and IEP End Date remain as was originally sent.	SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 SSEPA 1 Amendment to the SSEPA record: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#T
8.0	Sending SPED Exit Reason to reflect that the student has graduated and received a regular diploma	The student graduates and receives a regular diploma. The student’s enrollment ends on 6/4/2019 and the student had an annual IEP meeting that developed an IEP that took effect in January 2019. The following sSEPA records are sent for the school year in which the student graduates: One record is sent at the beginning of the school year (continuing IDEA eligible student). The sSEPA Begin Date will be the first day of school. A second record is sent in the middle of the school year when the student has their annual IEP review. At the same time, the first record is amended to show the sSEPA End Date the day before the sSEPA Begin Date of the second record. The second record is amended to set the sSEPA End Date to be the same day as the student’s last day of enrollment.	SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 SSEPA 1 Annual IEP meeting means first sSEPA ends: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2020-01-14 IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#C SSEPA 2 Annual IEP meeting creates new IEP: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2020-01-15 End Date: IEP Begin Date: 2020-01-15 IEP End Date: 2021-06-04 Reason Exited: SSEPA 2 Amendment due to student graduation: POST on /studentSpecialEducationProgramAssociation Begin Date: 2020-01-15 End Date: 2020-06-04 IEP Begin Date: 2020-01-15 IEP End Date: 2021-06-04 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#E
9.0	Sending SPED Exit Reason to reflect that the student is enroll in home-school in the middle of the school year	Parent chooses to enroll the student in home school in the middle of the school year. The following SSEPA records are sent to show that the student transferred back to regular education. The first record is sent at the beginning of the school year with the SSEPA Begin Date the same day as school begins. The first record is amended when the parent chooses to withdraw the student from public school and enroll them in home school instead. The SSEPA End Date is set to the enrollment exit date and the Special Education Exit Reason is set to ‘Transferred to regular education’.	SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 SSEPA 1 Student exits to be homeschooled: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2020-01-14 IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#T
10.0	Sending SPED Exit Reason to reflect that parent chooses to enroll the student in one of the tribal schools in Wisconsin in the middle of the school year	Parent chooses to enroll the student in one of the tribal schools in Wisconsin (Lac Courte Oreilles Ojibwa School, Menominee Tribal School and Oneida Nation School) in the middle of the school year. The following SSEPA records are sent to show that the student exited the school district. The enrollment records (SSA) are NOT shown below, but the student should be exited with an Exit Type of TOS (Transfer Out-of-State) because the tribal schools are technically part of the Bureau of Indian Education which the U.S. Department of Education treats as another State Education Agency separate to Wisconsin. The first SSEPA record is sent at the beginning of the school year with the SSEPA Begin Date the same day as school begins. The first record is amended when the parent chooses to withdraw the student from public school and enroll them in a tribal school instead. The SSEPA End Date is set to the enrollment exit date and the Special Education Exit Reason is set to ‘Exited district due to enrollment exit code’.	SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 SSEPA 1 Student exits to a tribal school: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2020-01-14 IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#E
11.0	Sending SPED Exit Reason to reflect that student moved from District A to District B	Student moves from District A to District B. The student was receiving special education services from District A. District B must start providing special education services comparable to the current IEP as soon as the student enrolls. Once an IEP team meeting is held, they decide to adopt the previous IEP without any change to the IEP dates or any other data elements.	SSEPA from District A - Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 SSEPA from District A - Student transfers to different district: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2019-10-14 IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#E SSEPA from District B - First record sent by this district: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-10-15 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19
12.0	Sending SPED Exit Reason to reflect that student moved from District A to District B, and a new IEP is developed	New Agency Develops New IEP: When a student starts receiving education services at the new agency, special education services will be provided as per the previous agency’s IEP until a new IEP is developed. SSEPA record should be submitted with the SSEPA Begin Date as the first day the student started receiving special education services with the new agency. Once the new IEP is developed, another record must be submitted with the details of the new IEP that dictates the new SSEPA Begin Date. Example: Student moves from District A to District B. The student was receiving special education services from District A. District B must start providing special education services comparable to the previous district’s IEP immediately after the student enrolls. Once an IEP team meeting is held, they decide develop a new IEP.	SSEPA from District A - Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 SSEPA from District A - Student transfers to different district: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2019-10-14 IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#E SSEPA 1 from District B - First record sent by this district: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-10-15 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 SSEPA 1 from District B - Adopted IEP ends: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-10-15 End Date: 2019-11-14 IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#C SSEPA 2 from District B - New IEP implemented: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-11-15 End Date: IEP Begin Date: 2019-11-15 IEP End Date: 2020-11-14
13.0	Sending SPED Exit Reason to reflect that student is moved from School A to School B in the same District	Student moves from School A where he was receiving special education services to School B where he was enrolled only for a couple days. She/he later goes back to the same School A. When a student moves within the agency/LEA, the FAPE-responsible school will also change. Your SSEPA records should be tightly aligned with your sSA records. When there is an enrollment record for the student attending school B for two days, there should be an SSEPA record for the same time period. If this is not submitted, then DPI calculations will truncate the SSEPA record to end based on the SSA's (Enrollment) Exit Date. If the student is continuing in special education in the same district, then use the Special Education Exit Reason of ‘Continuing in Special Education’ Another special case could be when a student has multiple enrollment records in the same district (could be within the same school or between two schools) with a gap of a couple days between them. The gap could be valid, maybe a weekend or a national holiday. In this case, every enrollment should be associated to a specific SSEPA where the School ID from the enrollment is submitted on the SSEPA . Example: Student moves from School A where he was receiving special education services to School B where he was enrolled only for a couple days. He later goes back to the same School A.	SSEPA 1 from School A - Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 SSEPA 1 from School A - Student transfers to a new school: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2019-09-19 IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#C SSEPA 2 from School B - First record sent by this school: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-20 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 SSEPA 2 from School B - Student transfers from School B: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-20 End Date: 2019-09-21 IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#C SSEPA 3 from School A - Student transfers back to School A: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-22 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19
14.0	Sending SPED Exit Reason to reflect that student's status change from PPP to not PPP	The student’s status changed from being a parentally placed private (PPP) student to not parentally placed private Example: A student has two enrollments, SSA 1 from Choice School A and SSA 2 from Public School B in Public School District Y. The SSEPA 1 record for parentally placed private is submitted by Public School B and enrollment with enrollmentType as ‘Parentally Placed Private’ is submitted by School B. The student’s status changed from being a parentally placed private (PPP) student to not parentally placed private (e.g. back in public school), and so a new SSEPA record (SSEPA 2) should be submitted by Public School B to reflect this change. (Note: If the student was attending a non-choice private school, then SSA 2, SSA 3, SSEPA 1, SSEPA 1 (Amendment) and SSEPA 2 would still need to be submitted by the public school district.) Example: on 12/16/19 the student’s status changes from being PPP to not being PPP. Primary educational services move from being provided by Choice School A to Public School B. The ISP ends and an IEP begins SSA 1 - Initial enrollment by choice school: entryDate: 2019-09-15 enrollmentType = Primary exitWithdrawDate: 2019-12-15 exitWithdrawType: TC SSA 2 - Initial parentally placed private school enrollment by public school entryDate: 2019-09-30 enrollmentType = PPP exitWithdrawDate: 2019-12-15 exitWithdrawType: TC SSA 3 - Public school starts primary public school enrollment: entryDate: 2019-09-30 enrollmentType = Primary	SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-30 End Date: IEP Begin Date: 2019-09-30 IEP End Date: 2020-09-29 SSEPA 1 ISP Ends due to transfer: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-30 End Date: 2019-12-15 IEP Begin Date: 2019-09-30 IEP End Date: 2020-09-29 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#C SSEPA 2 IEP begin: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-12-16 End Date: IEP Begin Date: 2019-12-16 IEP End Date: 2020-12-15
Other Special Education Record Submission Scenarios
15.0	Sending a SSEPA record in which the SPED services provided in the resident district	Student resides in District A. She/he is home with parent or other adult and receives primary education, SPED services in the same district. Primary enrollment record is submitted by District A. On /SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA record is submitted by District A School A FAPE responsible school is the School in District A that submits SSA District of Residence is District A Note : When selecting the FAPE-responsible school and district, you cannot transfer accountability within the same district	NA
16.0	Sending a SSEPA record in which the SPED services in accordance with an IEP/ISP in District B	Student resides in district A. She/he is home with parent or other adult, but receives primary and special education services in accordance with an IEP/ISP in District B. Primary enrollment record is submitted by District B. On /SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA record is submitted by District B FAPE responsible school is the School within District A District of Residence is District A	NA
17.0	Sending a SSEPA record in which the student is a WI resident, and their IEP places them in a school in another State	Primary enrollment record is submitted by WI school SSEPA is submitted by WI school FAPE responsible school is submitted by Wi school District of Residence is Wi school	NA
18.0	Sending a SSEPA record in which the student is going to CCDEB school within the boundary of resident district	Student going to CCDEB school within the boundary of Resident district . In between student residence moved to another another district and so his enrollment but the SPED records are submitted by prior district While with CCDEB while residing in District A Primary enrollment record is submitted by CCDEB. On /SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA is submitted by CCDEB FAPE responsible school is the school in District A District of Residence is District A While with CCDEB residing in District B Primary enrollment record is submitted by CCDEB SSEPA submitted by CCDEB FAPE responsible school is in District B District of Residence is District B NOTES: CCDEB must always assign FAPE responsibility to a regular WI district / school. They should never identify themselves as FAPE responsible and no other district should ever identify them as FAPE responsible. CCDEB should never be the district of residence. CCDEB submits SSEPA and all records regardless of resident district, but they need to end the enrollment and enter a new one to send the change in district of residence to WISEdata. They need to end SSEPA and send a new one to identify change in FAPE responsible school.	NA
19.0	Sending a SSEPA record in which the student is open enrolled and receiving services from other than resident district	Student resides in District A and is home with parent or other adult, but is open enrolled in District B and receives primary and Special education services in District B Primary enrollment record is submitted by District B. On SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA is submitted by District B FAPE responsible school is school in District B District of Residence is District A FAPE is District B because in case of open enrollment primary reporting district (i.e., open enrollment virtual school) is the agency responsible for FAPE	NA
20.0	Sending a SSEPA record when the open enrollment district and receiving services are not the same	Student resides in a District A and is home with parent or other adult but is open enrolled in another District B and receives Special education services in a third district C Primary enrollment record is submitted by District B. On SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA is submitted by District B FAPE responsible school is the school in District B District of Residence is District A Q: Do we continue to ask Primary reporting districts to submit SSEPA even if other districts is actually providing services ? A: “Yes” if primary reporting district (i.e., open enrollment virtual school) is the agency responsible for FAPE.	NA
21.0	Sending a SSEPA record in which a Residential Care Center (RCC) student changes resident district	Student with a disability was placed by court in a RCC receiving primary educational services on grounds within the boundaries of District A while the family resides in District B and the family moves to now reside in District C Primary enrollment record is submitted by school in District B when student is receiving primary education from RCC in District A. On SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA is submitted by District B FAPE responsible school is school in District B District of Residence during the time when the student was placed in RCC is District B Current Residing district is District C NOTE: LEA responsible for before placement in RCC is responsible for FAPE unless the student is placed in an RCC from certain facilities operated by DHS or DOC (including a Type 1 secure correctional facility). In this case, the district where the RCC is located is responsible for FAPE.	NA
22.0	Sending a SSEPA record in which a Residential Care Center (RCC) student was in DOC or DHS at the time of placement	student was placed by a court in a Residential Care Center (RCC) within the boundaries of district A while the family resided in district B and the child was in DOC or DHS at the time of placement Primary enrollment record is submitted by school in District A when student is receiving primary education from RCC in District A. On SSA submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA is submitted by District A FAPE responsible school is school in District A NOTE: LEA responsible for before placement in RCC is responsible for FAPE unless the student is placed in an RCC from certain facilities operated by DHS or DOC(including a Type 1 secure correctional facility). In this case, the district where the RCC is located is responsible for FAPE.	NA
23.0	Sending a SSEPA record in which the student has a PPP enrollment, and is a non-choice participant	Student resides in District A was placed by a parent or guardian in a private school within the boundaries of District A and receives Special Education services from District A. Student is not a choice participant. WISEdata does not collect school data from private school. If Private school student is receiving SPED services from Public school then: Public school should submit non-primary enrollment record with enrollmentTypeDescriptor as ‘PPP'. In this scenario, District A submits SSA with enrollmentTypeDescriptor as ‘PPP’ and primarySchool=False SSEPA record is submitted by District A. FAPE responsible school is the School within District A District of Residence is District A	NA
24.0	Sending a SSEPA record in which the student has a PPP enrollment, and is a choice participant	Student was placed in a private school and takes part in the private choice program which has opted into All school report card and receives SPED services from District A. NOTE: If the student either takes part in the choice program or attends a choice school which has opted into the Private Schools - All Student Report Card, then the choice school will also send an enrollment record (SSA) and the disability in the SEOA record (not a SSEPA record). If Private school student takes part in choice program and is receiving SPED services from Public school then: Public school (District A) should submit non-primary enrollment record with enrollmentTypeDescriptor as ‘PPP’ and primarySchool=False Choice school submits enrollment with enrollmentTypeDescriptor as ‘Primary’ and PrimarySchool = True SSEPA record is submitted by District A. FAPE responsible school is the School within District A District of Residence is District A NOTE: The choice school receives credit for Third Friday September count inclusion and the public school receives credit for the October 1 Child Count.	NA
25.0	Sending a SSEPA record when the FAPE agency is outside of WI	Student resides in another State and is crossing the border to receive primary and special education services in Wisconsin district. In this case, the student should not be reported and the LEA is not required to reportthe student to WISEdata. Beginning in 2019-20, FAPE agency outside WI students should NOT be submitted to WISEdata but FAPE Agency in WI students should. This is an exception to the general guidance of reporting students where they are receiving their primary educational services.	NA
Education Environment Classification
26.0	Sending a SSEPA record for a student who is 3 years of age throughout the school year.	No education environment change needed. LEAs should use a preschool education environment code.	POST on /studentSpecialEducationProgramAssociation Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R1
27.0	Sending a SSEPA record for a student who is 3 years old, and turns 4 years of age during the school year	When a student is 3 years old on the effective beginDate of SSEPA, and turns 4 years old on the endDate of SSEPA (irrespective of grade level, the ed env code is 3-5), then changing the education environment is not needed, and the LEA should use a preschool education environment code.	POST on /studentSpecialEducationProgramAssociation Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#B1
28.0	Sending a SSEPA record for a student who is 4 years of age throughout the school year.	No education environment change needed. LEAs should use a preschool education environment code.	POST on /studentSpecialEducationProgramAssociation Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R3
29.0	Sending a SSEPA record for a student who is 4 years old, and turns 5 years of age during the school year and the student is in PK, K3 or K4. K3 (Deprecated 24/25 SY)	When a student is 4 years old on the beginDate of SSEPA, then turns 5 years old on the endDate of SSEPA and the student grade level is PK, K3 or K4, then: If the student's age is 3-5 AND grade level is < KG, then use a preschool education environment code and no need to end the SSEPA. If the student's age is 5 or above AND grade level KG or higher, then use a school age education environment code The old SSEPA has to end and a new SSEPA should be created to reflect the education environment change.	SSEPA 1: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#C Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R1 SSEPA 2: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#A
30.0	Sending a SSEPA record for a student who is 4 years old, and turns 5 years of age during the school year and the student is in KG or 1-12.	When a student is 4 years old on the effective begin date of SSEPA, then turns 5 years old on the effective end date of SSEPA, then the old SSEPA has to end and a new SSEPA should be created to reflect the education environment change.	SSEPA 1: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 (the day prior to the 5th birthday) Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#C Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R1 SSEPA 2: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 (on the student's 5th birthday) End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#A
31.0	Sending a SSEPA record for a student who is 5 years of age throughout the school year and the student is in grade level KG or 1-12.	No education environment change needed. LEAs should use a school age education environment code.	POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#B
32.0	Sending a SSEPA record for a student who is 5 years of age throughout the school year and the student is in grade level PK, K3 or K4 K3 (Deprecated 24/25 SY)	No education environment change needed. LEAs should use a preschool education environment code.	POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#B1
33.0	Sending a SSEPA record for a student who is 5 years old and in grade level KG or 1-12, and turns 6 years of age during the school year.	No education environment change needed. LEAs should use a school age education environment code.	POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#D
34.0	Sending a SSEPA record for a student who is 5 years old and in grade level PK, K3 or K4, and turns 6 years of age during the school year. K3 (Deprecated 24/25 SY)	When a student is 5 years old on the effective begin date of SSEPA and in grade PK, K3 or K4, and turns 6 years old on the effective end date of SSEPA, then the old SSEPA has to end and a new SSEPA should be created to reflect the education environment change.	SSEPA 1: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 (the day prior to the 6th birthday) Reason Exited: uri://dpi.wi.gov/ReasonExitedDescriptor#C Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R3 SSEPA 2: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 (on the student's 6th birthday) End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#G
35.0	Sending ‘Deaf and Hard of Hearing' as a primary disability (For 2023-24 SY and later)	The description for Deaf and Hard of Hearing has been modified (replace the ‘or’ with ‘and’). The code value will remain unchanged 'H'. This change will apply for all active school years To view the code values for the DisabilityDescriptor, visit this page: For more information about Deaf and Hard of Hearing, visit this page:	POST on /studentSpecialEducationProgramAssociation: Disabilities: DisabilityDescriptor: uri://dpi.wi.gov/DisabilityDescriptor#H Order of Disability: 1

JSON Sample:

{
	"educationOrganizationReference": {
		"educationOrganizationId": 7525
	},
	"programReference": {
		"educationOrganizationId": 48856,
		"programTypeDescriptor": "uri://dpi.wi.gov/ProgramTypeDescriptor#SPED",
		"programName": "Special Education"
	},
	"studentReference": {
		"studentUniqueId": "8660232105"
	},

	"beginDate": "2020-07-02",
	"endDate": "2021-06-05",
	"iepBeginDate": "2020-07-01",
	"iepEndDate": "2021-06-05",
	"iepReviewDate": "2019-07-01",
	"lastEvaluationDate": "2019-07-01",
	"ideaEligibility": "true",
	"_EXt": {
		"wI": {
			"fapeResponsibleSchoolReference": {
				"schoolId": "7525"
			}
		}
	},
	"specialEducationSettingDescriptor": "uri://dpi.wi.gov/SpecialEducationSettingDescriptor#A",
	"reasonExitedDescriptor": "uri://dpi.wi.gov/ReasonExitedDescriptor#R",
	"disabilities": [{
			"disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#OHI",
			"orderOfDisability": "1"
		},
		{
			"disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#DB",
			"orderOfDisability": "2"
		},
		{
			"disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#EBD",
			"orderOfDisability": "3"
		}
	]
}