/studentSpecialEducationProgramAssociation (/sSEPA)

# Property Name Data Type Public (Required/ Optional/ Conditional) Choice (Required/ Optional/ Conditional) Business Definition Data Element Page 1.0 beginDate string REQ'D NOT REQ'D The earliest date the student is involved with the program. Typically, this is the date the student becomes eligible for the program. 2.0 educationOrganizationId integer REQ'D NOT REQ'D The identifier assigned to an education organization. 3.0 programName string REQ'D NOT REQ'D The formal name of the Program of instruction, training, services, or benefits available through federal, state, or local agencies. NA 4.0 programTypeDescriptor string REQ'D NOT REQ'D The type of program. NA 5.0 studentUniqueId string REQ'D NOT REQ'D A unique alphanumeric code assigned to a student. 6.0 disabilities array An unordered collection of studentSpecialEducationProgramAssociationDisabilities. The disability condition(s) that best describes an individual's impairment, as related to special education services received. 7.0 disabilityDescriptor string REQ'D NOT REQ'D A disability category that describes a child's impairment. 8.0 orderOfDisability integer REQ'D NOT REQ'D The order by severity of student's disabilities: 1- Primary, 2 - Secondary, 3 - Tertiary, etc. NA 9.0 endDate string REQ'D NOT REQ'D The month, day, and year on which the Student exited the Program or stopped receiving services. 10.0 ideaEligibility boolean REQ'D NOT REQ'D Indicator of the eligibility of the student to receive special education services according to the Individuals with Disabilities Education Act (IDEA). 11.0 iepBeginDate string REQ'D NOT REQ'D The effective date of the most recent IEP. 12.0 iepEndDate string REQ'D NOT REQ'D The end date of the most recent IEP. 13.0 lastEvaluationDate boolean REQ'D NOT REQ'D The date of the last special education evaluation. 14.0 reasonExitedDescriptor (Removed 2025-26 SY) string CONDITIONALLY REQ'D NOT REQ'D The reason the child left the Program within a school or district. 15.0 SpecialEducationExitReasonDescriptor (Added 2025-26 SY) string CONDITIONALLY REQ'D NOT REQ'D The reason why a person stops receiving special education services. 16.0 specialEducationSettingDescriptor string REQ'D NOT REQ'D The major instructional setting (more than 50 percent of a student's special education program). 17.0 ShortenedSchoolDayIndicator (Added 2025-26 SY) boolean CONDITIONALLY REQ'D NOT REQ'D Indicator that the student's IEP requires a shortened school day. Possible values: True, or False 18.0 ReductionInHoursPerWeekComparedToPeers (Added 2025-26 SY) number CONDITIONALLY REQ'D NOT REQ'D Records the number of hours reduced for the shortened school day for the IEP student as compared to peers in regular education. 19.0 schoolHoursPerWeek (Added 2025-26 SY) number CONDITIONALLY REQ'D NOT REQ'D Indicate the total number of hours of instructional time per week that the IEP student attends. Example: If the student's schoolHoursPerWeek is 25 and their ReductionInHoursPerWeekComparedToPeers is 5, that means their peers attend 30 hours per week. 20.0 fapeResponsibleSchoolReference.School ID integer REQ'D NOT REQ'D A reference to the related School resource. School in LEA Responsible for FAPE is a school level Agency Key. School which holds FAPE Accountability per the IEP or the ISP. 21.0 RccPlacementTypeDescriptor (Added 2025-26 SY) string CONDITIONALLY REQ'D NOT REQ'D ⚠️ The RCC collection is for IEP students only.  Parentally placed private (PPP) school students with service plans are not relevant to RCC monitoring. Indicates the placement type for the student’s RCC placement. Possible values include "County Placed," "Parent Placed," and "IEP Team Placed". 22.0 RccCommunityProviderReference communityProviderId (Added 2025-26 SY) integer CONDITIONALLY REQ'D NOT REQ'D The unique identifier assigned to the RCC facility for placements within the state, Information about Residential Care Centers (RCCs) may be obtained from the WISEdata API via a GET request on the /communityProviders endpoint. 24.0 RccName (Added 2025-26 SY) string CONDITIONALLY REQ'D NOT REQ'D A name for the RCC facility for out-of-state placements. 25.0 RccCity (Added 2025-26 SY) string CONDITIONALLY REQ'D NOT REQ'D The city in which the out-of-state RCC is located 26.0 RccStateAbbreviationDescriptor (Added 2025-26 SY) string CONDITIONALLY REQ'D NOT REQ'D The abbreviation for the state (within the United States) or outlying area in which an RCC is located.

Program Type and Name: Namespace Code Value Description Program Names uri://dpi.wi.gov/ProgramTypeDescriptor SPED Special Education Special Education Descriptors: Namespace Code Value Short Description Description uri://dpi.wi.gov/DisabilityDescriptor A Autism Autism DB Deafblind Deafblind EBD Emotional Behavioral Disability Emotional Behavioral Disability H Deaf and Hard of Hearing Deaf and Hard of Hearing (For 2023-24 and later) This description has been changed from “Deaf or Hard of Hearing” to “Deaf and Hard of Hearing” ID Intellectual Disability Intellectual Disability LD Specific Learning Disability Specific Learning Disability OHI Other Health Impairment Other Health Impairment OI Orthopedic Impairment Orthopedic Impairment SDD Significant Developmental Delay Significant Developmental Delay SL Speech or Language Impairment Speech or Language Impairment TBI Traumatic Brain Injury Traumatic Brain Injury V Blind and Visually Impaired Blind and Visually Impaired uri://dpi.wi.gov/SpecialEducationExitReasonDescriptor (Added 2025-26 SY) C Continuing in Special Education Continuing in Special Education E Exited district due to enrollment exit code Exited district due to enrollment exit code R Revoked consent for special education services Revoked consent for special education services T Transferred to regular education Transferred to regular education uri://dpi.wi.gov/ReasonExitedDescriptor (Deleted 2025-26 SY) C Continuing in Special Education Continuing in Special Education E Exited district due to enrollment exit code Exited district due to enrollment exit code R Revoked consent for special education services Revoked consent for special education services T Transferred to regular education Transferred to regular education uri://dpi.wi.gov/SpecialEducationSettingDescriptor A School age: Regular Class at Least 80% School age: Student is inside the regular classroom with nondisabled peers 80% or more of the time.  B School age: Regular Class 40 - 79% School age: Student is inside the regular classroom with nondisabled peers 40 to 79% of the time B1 Preschool: Separate Special Education Classroom Preschool: Student attends a special education early childhood program in a class with less than 50% nondisabled peers. B2 Preschool: Separate School Preschool: Student attends a special education early childhood program in a public or private day school designed specifically for children with disabilities. B3 Preschool: Residential Facility Preschool: Student attends a special education early childhood program in publicly or privately operated residential schools or residential medical facilities on an inpatient basis. B4 Preschool: Home Preschool: Student receives special education/related services in the principle residence of the child's family or caregivers (includes babysitters). Report children who receive special education both at home and in a service provider location in this category. B5 Preschool: Service Provider Preschool: Student receives special education/related services only from a service provider or in some other location that is not in any other category. This educational environment code is only used when no other educational environment code can be used. For example, a child who receives only speech and language services in a speech pathologist's office located in a school building. C School age: Regular Class Less Than 40% School age: Student is inside the regular class room with nondisabled peers less than 40% of the time D School age: Public Separate School School age: Student receives special education and related services at public expense for greater than 50% of the school day in a public facility that is designed only for students with disabilities. This may include students placed in: separate school buildings for students with disabilities within a district, or public day schools for students with disabilities (day students at WSD or WCBVI, Sybl Hopp, Lakeland School, etc.), or public day schools for students with disabilities for a portion of the school day (greater than 50 percent) and in regular school buildings for the remainder of the school day, or public residential facilities for students with disabilities IF the student does NOT LIVE at the facility. E School age: Private Separate School School age: Student receives special education and related services at public expense for greater than 50% of the school day in a private facility that is designed only for students with disabilities. This may include students placed in: private day schools for students with disabilities (day students at Kradwell), or private day schools for students with disabilities for a portion of the school day (greater than 50 percent) and in regular school buildings for the remainder of the school day, or Private residential facilities for students with disabilities IF the student does NOT LIVE at the facility. F School age: Public Residential Facility School age: Student receives special education and related services at public expense for greater than 50% of the school day in a public residential facility AND lives there during the school week. Do not include students who receive educational programs at the facility, but do not live there. This category may include students placed in: public residential schools for students with disabilities (3+ days/week living at WSD/WCBVI, etc) or public residential schools for students with disabilities for a portion of the school day (greater than 50 percent) and in separate day schools or regular school buildings for the remainder of the school day. G School age: Private Residential Facility School age: Student receives special education and related services at public expense for greater than 50% of the school day in a private residential facility AND lives there during the school week. Do not include students who received educational programs at the facility, but do not live there. This category may include students placed in: private residential schools for students with disabilities (living at Kradwell) or private residential schools for students with disabilities for a portion of the school day (greater than 50 percent) and in separate day schools or regular school buildings for the remainder of the school day. I School age: Hospital School age: Student is placed in and receiving special education and related services in a medical treatment facility on an in-patient basis. J School age: Homebound School age: Student receives ALL special education and related services in a homebound program. R1 Preschool: Regular Class At Least 10 Hours Majority Sp Ed in Regular Class Preschool: Student attends a regular early childhood program at least 10 hours per week and receives the majority of hours of special education and related services in the regular early childhood program. R2 Preschool: Regular Class At Least 10 Hours Majority Sp Ed in Other Location Preschool: Student attends a regular early childhood program at least 10 hours per week and receives the majority of hours of special education and related services in some other location. R3 Preschool: Regular Class Less Than 10 Hours Majority Sp Ed in Regular Class Preschool: Student attends a regular early childhood program less than 10 hours per week and receives the majority of hours of special education and related services in the regular early childhood program. R4 Preschool:Regular Class Less Than 10 Hours Majority Sp Ed in Other Location Preschool: Student attends a regular early childhood program less than 10 hours per week and receives the majority of hours of special education and related services in some other location. S School age: Correctional Facilities School age: Student receives special education and related services in short-term detention facilities (community-based or residential) or correctional facilities. Students reported under this category were, prior to 2007-08, reported under environment codes A, B, or C. T School age: Parentally Placed in Private Schools School age: Student is enrolled in a private school by their parents and their basic education (e.g., tuition) is paid for through private resources. Use this category to report students who receive special education and related services at public expense from a local educational agency under an individual service plan. Include children whose parents choose to home-school them, but who receive special education and related services at public expense. 🚩 uri://dpi.wi.gov/RCCPlacementTypeDescriptor County County Placed County Placed Parent Parent Placed Parent Placed IEP IEP Team Placed IEP Team Placed 🚩 uri://ed-fi.org/StateAbbreviationDescriptor There are over 60 values for state abbreviation. See the Swagger documentation for descriptor values https://uaapps.dpi.wi.gov/EdFiSwagger/index.html?urls.primaryName=Descriptors#/stateAbbreviationDescriptors

# Use Case Title Use Case Description What to Submit/retrieve Starting the 24/25 SY, discontinue submitting K3 data through the API. K3 is not the same as K4 or PK Birth to 3 programs. Informational Only Verify not sending K3 Student first becomes IDEA eligible 1.0 Sending a student who became IDEA eligible for the first time When student first becomes IDEA eligible to receive special education services, LEAs have to submit a studentSpecialEducationProgramAssociation (SSEPA) record with beginDate same as the iepBeginDate (for students >= age 3 on iepBeginDate) If this is the only active record, the endDate should not be submitted. Last Evaluation Date must be submitted. It cannot be NULL Example: Student first becomes IDEA eligible in the middle of the school year 2019-20. Say, IEP meetings are held that dictated iepBeginDate as 2019-06-05 and iepEndDate as 2020-06-06. NOTE: In this case when the student is => age 3 on iepBeginDate, beginDate will always be same as the iepBeginDate POST on /studentSpecialEducationProgramAssociation: Education Organization Reference: School ID Program Reference: Education Organization ID: 48856 Program Name: Special Education Program Type Descriptor: uri://dpi.wi.gov/ProgramTypeDescriptor#SPED Student Reference: Student Unique ID Begin Date: = IEP Begin Date (2019-06-05) IEP Begin Date: = Begin Date (2019-06-05) IEP End Date: 2022-06-06 Last Evaluation Date: 2021-06-04 Disabilities: DisabilityDescriptor: uri://dpi.wi.gov/DisabilityDescriptor#OHI Order of Disability: 1 2.0 Sending a student who’s receiving special education services, but her/his age is less than 3 years on iepBeginDate The only scenario when the beginDate would be greater than (or after) the iepBeginDate for a student who becomes IDEA eligible for the first time is when the student is less than age 3 on iepBeginDate but receiving Spec Ed services. In this case, the student can be less than 3 years old on the iepBeginDate but the beginDate is submitted with the date when she/he turns 3 years old. Example: Student started receiving SPED services on 9/15/19. Her/his DOB is 9/30/17. On 9/30/19, she/he turns 3. So the beginDate on sSEPA record should be submitted as 9/30/19. POST on /studentSpecialEducationProgramAssociation: Begin Date: = Third birthday (2019-09-30) IEP Begin Date: 2019-09-15 IEP End Date: 2020-09-14 3.0 Sending a SPED Exit Reason for an IDEA-eligible student continuing in the same district the following school year For IDEA eligible students continuing in the same district the following school year, a SSEPA record should be updated so that the SSEPA endDate matches the Enrollment (SSA) Exit Date of the student for that school year and the Special Education Exit Reason is updated. Example: Student started receiving special education services in the 2018-19 school year. The student continues to receive special education services in 2019-20 in the same district. studentSpecialEducationProgramAssociation from 2018-2019: Begin Date: 2019-04-15 End Date: 2019-06-05 (this should match the enrollment exit date) IEP Begin Date: 2019-04-15 IEP End Date: 2020-04-14 Reason Exited : uri://dpi.wi.gov/specialEducationExitReasonDescriptor#C POST on /studentSpecialEducationProgramAssociation from 2019-2020: Begin Date: 2019-09-01 End Date: IEP Begin Date: 2019-04-15 IEP End Date: 2020-04-14 Reason Exited: Special Education Exit Reasons 4.0 Sending a SPED Exit Reason to reflect existing IEP changes/revisions Annual IEP Meeting: A new SSEPA record should be submitted when an annual meeting is held. The detail of the meeting dictates the new IEP Begin Date and IEP End Date and any changes to any other fields. In this scenario, the SSEPA Begin Date will be the same as the new IEP Begin Date. Meeting to Review, Revise or Change the Existing IEP: A review/revision/change to certain parts of an IEP may occur outside of an annual IEP meeting. During the meeting, changes could be made to one or more of the below listed data fields on the sSEPA. In this scenario, the new SSEPA record should be submitted whenever the IEP is ‘Reviewed’, ‘Revised’ or ‘Changed’ and there is a change to any fields as a result of the meeting. Also note that when status of Parent Placed Private changes, new IEP dates are also triggered. One or more fields could change as a result of either of the above meetings. In any case, a new SSEPA record has to be submitted with the SSEPA Begin Date as the date of change to one of the following SSEPA elements: WI DPI FAPE Responsible School Reference Special Education Setting (Education Environment) Last Evaluation Date IEP Begin Date IEP End Date Disability Parent Placed Private School ID An SSEPA End Date has to be submitted on the previous SSEPA record when there is a subsequent new SSEPA record for the student in the same district. The SSEPA End Date would be one day before the SSEPA Begin Date of the subsequent SSEPA record. In addition, the Special Education Exit Reason would be set to ‘Continuing in Special Education’ on the previous SSEPA record. Example: An annual IEP meeting takes place in the middle of the school year. SIS or Special Education vendor will send one SSEPA record at the beginning of the school year. The IEP from the past school year is continued, so the SSEPA Begin Date will be the first day of school the student received special education services. Another SSEPA record has to be submitted with the new IEP dates dictated by the Annual IEP meeting. The SSEPA Begin Date will be the same as the new IEP Begin Date. SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-08-30 End Date: IEP Begin Date: 2018-12-17 IEP End Date: 2019-12-18 Reason Exited: SSEPA 1 Amendment to the SSEPA record: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-08-30 End Date: 2019-12-19 (The SSEPA End Date would be one day before the SSEPA Begin Date of the subsequent sSEPA record) IEP Begin Date: 2018-12-17 IEP End Date: 2019-12-18 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#C SSEPA 2 Reflecting the changes in the annual IEP meeting: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-12-18 End Date: IEP Begin Date: 2019-12-18 IEP End Date: 2020-12-19 Reason Exited: 5.0 Sending SPED Exit Reason to reflect existing IEP changes that happened in the middle of the school year A meeting is held to review, revise, or make a change in the middle of the school year outside the IEP meeting. The SSEPA records to be submitted are as follows: One at the beginning of the school year. Because the IEP from the past school year is continued, the SSEPA Begin Date will be the first day of the school the student received special education services. Another SSEPA should be submitted that reflects the review/revision/change.The SSEPA Begin Date will be the date the review/revision/change has been implemented and the SSEPA End Date of the first record will be updated to the day before the change was implemented. The Special Education Exit Reason of that same record will be set to ‘Continuing in Special Education’. SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#A SSEPA 1 Amendment to the SSEPA record: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#C Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#A SSEPA 2 Reflecting the changes in the annual IEP meeting: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 End Date: IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 Reason Exited: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#B 6.0 Sending SPED Exit Reason to reflect that the parent revoked consent An SSEPA End Date and Special Education Exit Reason are required on the SSEPA in the following scenarios: The IEP/ISP is revoked OR The student is no longer eligible OR The student exited special education services (e.g. graduation, max age, parent chooses to enroll the student in home school or private school) NOTES: In the first two scenarios where the parent revokes consent or the IEP team determines the child is no longer eligible, a notice is sent to the parent indicating the date the services will end. This date should be used as the sSEPA End Date. When a parent revokes consent, SSEPA records must be submitted or amended when services end before an annual review or any other review/revision/change: One record is sent at the beginning of the school year (continuing IDEA eligible student). The SSEPA Begin Date will be the first day of school. The parent revoked consent, and the last day of services on the notice sent to the parent to indicate the date of services will end is 10/15/18. The initial SSEPA record is updated with this End Date in addition to the Special Education Exit Reason of “Revoked consent for special education services”. SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 SSEPA 1 Amendment to the SSEPA record: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#R 7.0 Sending SPED Exit Reason to reflect that the student is no longer eligible in the middle of school year Student is reevaluated for special education, and it is determined that the student is no longer eligible. Student’s IEP spanned from 2/15/17 to 2/14/18 and the meeting to reevaluate the student is in mid-January 2018. After the meeting the district sends the parent the notice indicating services will end on 02/02/18. One record is sent at the beginning of the school year (continuing IDEA eligible student). The SSEPA Begin Date will be the first day of school. Once the IEP team determines the student is no longer eligible for special education and the notice informing the parent that services are ending is sent out, the original SSEPA that was submitted is amended to show that the SSEPA End Date is 02/02/2018 (the date of the notice) and the Special Education Exit Reason is ‘Transferred to regular education’. The original IEP Begin Date and IEP End Date remain as was originally sent. SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 SSEPA 1 Amendment to the SSEPA record: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 IEP Begin Date: 2018-12-20 IEP End Date: 2019-12-19 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#T 8.0 Sending SPED Exit Reason to reflect that the student has graduated and received a regular diploma The student graduates and receives a regular diploma. The student’s enrollment ends on 6/4/2019 and the student had an annual IEP meeting that developed an IEP that took effect in January 2019. The following sSEPA records are sent for the school year in which the student graduates: One record is sent at the beginning of the school year (continuing IDEA eligible student). The sSEPA Begin Date will be the first day of school. A second record is sent in the middle of the school year when the student has their annual IEP review. At the same time, the first record is amended to show the sSEPA End Date the day before the sSEPA Begin Date of the second record. The second record is amended to set the sSEPA End Date to be the same day as the student’s last day of enrollment. SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 SSEPA 1 Annual IEP meeting means first sSEPA ends: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2020-01-14 IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#C SSEPA 2 Annual IEP meeting creates new IEP: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2020-01-15 End Date: IEP Begin Date: 2020-01-15 IEP End Date: 2021-06-04 Reason Exited: SSEPA 2 Amendment due to student graduation: POST on /studentSpecialEducationProgramAssociation Begin Date: 2020-01-15 End Date: 2020-06-04 IEP Begin Date: 2020-01-15 IEP End Date: 2021-06-04 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#E 9.0 Sending SPED Exit Reason to reflect that the student is enroll in home-school in the middle of the school year Parent chooses to enroll the student in home school in the middle of the school year. The following SSEPA records are sent to show that the student transferred back to regular education. The first record is sent at the beginning of the school year with the SSEPA Begin Date the same day as school begins. The first record is amended when the parent chooses to withdraw the student from public school and enroll them in home school instead. The SSEPA End Date is set to the enrollment exit date and the Special Education Exit Reason is set to ‘Transferred to regular education’. SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 SSEPA 1 Student exits to be homeschooled: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2020-01-14 IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#T 10.0 Sending SPED Exit Reason to reflect that parent chooses to enroll the student in one of the tribal schools in Wisconsin in the middle of the school year Parent chooses to enroll the student in one of the tribal schools in Wisconsin (Lac Courte Oreilles Ojibwa School, Menominee Tribal School and Oneida Nation School) in the middle of the school year. The following SSEPA records are sent to show that the student exited the school district. The enrollment records (SSA) are NOT shown below, but the student should have an Exit Type of TOS (Transfer Out-of-State) because the tribal schools are technically part of the Bureau of Indian Education which the U.S. Department of Education treats as another State Education Agency separate to Wisconsin. The first SSEPA record is sent at the beginning of the school year with the SSEPA Begin Date the same day as school begins. The first record is amended when the parent chooses to withdraw the student from public school and enroll them in a tribal school instead. The SSEPA End Date is set to the enrollment exit date and the Special Education Exit Reason is set to ‘Exited district due to enrollment exit code’. SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 SSEPA 1 Student exits to a tribal school: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2020-01-14 IEP Begin Date: 2019-02-15 IEP End Date: 2020-02-14 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#E 11.0 Sending SPED Exit Reason to reflect that student moved from District A to District B Student moves from District A to District B. The student was receiving special education services from District A. District B must start providing special education services comparable to the current IEP as soon as the student enrolls. Once an IEP team meeting is held, they decide to adopt the previous IEP without any change to the IEP dates or any other data elements. SSEPA from District A - Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 SSEPA from District A - Student transfers to different district: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2019-10-14 IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#E SSEPA from District B - First record sent by this district: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-10-15 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 12.0 Sending SPED Exit Reason to reflect that student moved from District A to District B, and a new IEP is developed New Agency Develops New IEP: When a student starts receiving education services at the new agency, special education services will be provided as per the previous agency’s IEP until a new IEP is developed. SSEPA record should be submitted with the SSEPA Begin Date as the first day the student started receiving special education services with the new agency. Once the new IEP is developed, another record must be submitted with the details of the new IEP that dictates the new SSEPA Begin Date. Example: Student moves from District A to District B. The student was receiving special education services from District A. District B must start providing special education services comparable to the previous district’s IEP immediately after the student enrolls. Once an IEP team meeting is held, they decide to develop a new IEP. SSEPA from District A - Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 SSEPA from District A - Student transfers to different district: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2019-10-14 IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#E SSEPA 1 from District B - First record sent by this district: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-10-15 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 SSEPA 1 from District B - Adopted IEP ends: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-10-15 End Date: 2019-11-14 IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#C SSEPA 2 from District B - New IEP implemented: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-11-15 End Date: IEP Begin Date: 2019-11-15 IEP End Date: 2020-11-14 13.0 Sending SPED Exit Reason to reflect that student is moved from School A to School B in the same District Student moves from School A where he was receiving special education services to School B where he was enrolled only for a couple days. She/he later goes back to the same School A. When a student moves within the agency/LEA, the FAPE-responsible school will also change. Your SSEPA records should be tightly aligned with your sSA records. When there is an enrollment record for the student attending school B for two days, there should be an SSEPA record for the same time period. If this is not submitted, then DPI calculations will truncate the SSEPA record to end based on the SSA's (Enrollment) Exit Date. If the student is continuing in special education in the same district, then use the Special Education Exit Reason of ‘Continuing in Special Education’ Another special case could be when a student has multiple enrollment records in the same district (could be within the same school or between two schools) with a gap of a couple days between them. The gap could be valid, maybe a weekend or a national holiday. In this case, every enrollment should be associated to a specific SSEPA where the School ID from the enrollment is submitted on the sSEPA. Example: Student moves from School A where he was receiving special education services to School B where he was enrolled only for a couple days. He later goes back to the same School A. SSEPA 1 from School A - Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 SSEPA 1 from School A - Student transfers to a new school: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-04 End Date: 2019-09-19 IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#C SSEPA 2 from School B - First record sent by this school: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-20 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 SSEPA 2 from School B - Student transfers from School B: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-20 End Date: 2019-09-21 IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptorspecialEducationExitReasonDescriptor#C SSEPA 3 from School A - Student transfers back to School A: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-22 End Date: IEP Begin Date: 2019-04-20 IEP End Date: 2020-04-19 14.0 Sending SPED Exit Reason to reflect that student's status change from PPP to not PPP The student’s status changed from being a parentally placed private (PPP) student to not parentally placed private Example:  A student has two enrollments, SSA 1 from Choice School A and SSA 2 from Public School B in Public School District Y. The SSEPA 1 record for parentally placed private is submitted by Public School B and enrollment with enrollmentType as ‘Parentally Placed Private’ is submitted by School B.  The student’s status changed from being a parentally placed private (PPP) student to not parentally placed private (e.g. back in public school), and so a new SSEPA record (SSEPA 2) should be submitted by Public School B to reflect this change. (Note: If the student was attending a non-choice private school, then SSA 2, SSA 3, SSEPA 1, SSEPA 1 (Amendment) and SSEPA 2 would still need to be submitted by the public school district.)  Example: on 12/16/19 the student’s status changes from being PPP to not being PPP. Primary educational services move from being provided by Choice School A to Public School B. The ISP ends and an IEP begins SSA 1 - Initial enrollment by choice school: entryDate: 2019-09-15 enrollmentType = Primary exitWithdrawDate: 2019-12-15 exitWithdrawType: TC SSA 2 - Initial parentally placed private school enrollment by public school entryDate: 2019-09-30 enrollmentType = PPP exitWithdrawDate: 2019-12-15 exitWithdrawType: TC SSA 3 - Public school starts primary public school enrollment: entryDate: 2019-09-30 enrollmentType = Primary SSEPA 1 Beginning of school year: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-30 End Date: IEP Begin Date: 2019-09-30 IEP End Date: 2020-09-29 SSEPA 1 ISP Ends due to transfer: PUT on /studentSpecialEducationProgramAssociation: Begin Date: 2019-09-30 End Date: 2019-12-15 IEP Begin Date: 2019-09-30 IEP End Date: 2020-09-29 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#C SSEPA 2 IEP begin: POST on /studentSpecialEducationProgramAssociation: Begin Date: 2019-12-16 End Date: IEP Begin Date: 2019-12-16 IEP End Date: 2020-12-15 Other Special Education Record Submission Scenarios 15.0 Sending a SSEPA record in which the SPED services provided in the resident district Student resides in District A. She/he is home with parent or other adult and receives primary education, SPED services in the same district. Primary enrollment record is submitted by District A. On /SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA record is submitted by District A School A FAPE responsible school is the School in District A that submits SSA District of Residence is District A Note: When selecting the FAPE-responsible school and district, you cannot transfer accountability within the same district NA 16.0 Sending a SSEPA record in which the SPED services in accordance with an IEP/ISP in District B Student resides in district A. She/he is home with parent or other adult, but receives primary and special education services in accordance with an IEP/ISP in District B. Primary enrollment record is submitted by District B. On /SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA record is submitted by District B FAPE responsible school is the School within District A District of Residence is District A NA 17.0 Sending a SSEPA record in which the student is a WI resident, and their IEP places them in a school in another State Primary enrollment record is submitted by WI school SSEPA is submitted by WI school    FAPE responsible school is submitted by Wi school District of Residence is Wi school NA 18.0 Sending a SSEPA record in which the student is going to CCDEB school within the boundary of resident district Student going to CCDEB school within the boundary of Resident district . In between student residence moved to another another district  and so his enrollment but the SPED records are submitted by prior district While with CCDEB while residing in District A Primary enrollment record is submitted by CCDEB. On /SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA is submitted by CCDEB FAPE responsible school is the school in District A District of Residence is District A While with CCDEB residing in District B Primary enrollment record is submitted by CCDEB SSEPA submitted by CCDEB FAPE responsible school is in District B District of Residence is District B NOTES: CCDEB must always assign FAPE responsibility to a regular WI district / school. They should never identify themselves as FAPE responsible and no other district should ever identify them as FAPE responsible. CCDEB should never be the district of residence. CCDEB submits SSEPA and all records regardless of resident district, but they need to end the enrollment and enter a new one to send the change in district of residence to WISEdata.  They need to end SSEPA and send a new one to identify change in FAPE responsible school. NA 19.0 Sending a SSEPA record in which the student is open enrolled and receiving services from other than resident district Student resides in District A and is home with parent or other adult, but is open enrolled in District B and receives primary and Special education services in District B Primary enrollment record is submitted by District B. On SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA is submitted by District B FAPE responsible school is school in District B District of Residence is District A FAPE is District B because in case of open enrollment primary reporting district (i.e., open enrollment virtual school) is the agency responsible for FAPE NA 20.0 Sending a SSEPA record when the open enrollment district and receiving services are not the same Student resides in a District A and is home with parent or other adult but is open enrolled in another District B and receives Special education services in a third district C Primary enrollment record is submitted by District B. On SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA is submitted by District B FAPE responsible school is the school in District B District of Residence is District A Q: Do we continue to ask Primary reporting districts to submit SSEPA even if other districts is actually providing services ? A: “Yes” if primary reporting district (i.e., open enrollment virtual school) is the agency responsible for FAPE. NA 🆕 Shortened School Days for Students with IEP’s (2025-26 and later) 21.0 Submitting the initial special education record with a shortened school day A student's newly established shortened school day placement as determined by the IEP team. POST sSEPA { "educationOrganizationReference": { "educationOrganizationId": 7525, }, "programReference": { "educationOrganizationId":48856 , "programTypeDescriptor": "uri://dpi.wi.gov/ProgramTypeDescriptor#SPED", "programName": "Special Education", }, "studentReference": { "studentUniqueId": "2181787249", }, "beginDate": "2025-07-02", "endDate": "2026-06-01", "iepBeginDate": "2025-07-02", "iepEndDate": "2026-06-05", "iepReviewDate": "2024-07-01", "lastEvaluationDate": "2024-07-01", "ideaEligibility": "true", "shortenedSchoolDayIndicator": true, "reductionInHoursPerWeekComparedToPeers": 25.0, "schoolHoursPerWeek": 30.00, "_ext": { "wi": { "fapeResponsibleSchoolReference": { "schoolId": "7525" }, "RccPlacementTypeDescriptor": "uri://dpi.wi.gov/RCCPlacementTypeDescriptor#IEP", "RccCommunityProviderReference": { "CommunityProviderId": "6001748" }, "RccName": "SP Youth Academy", "RccCity": "Sun Prairie", "RccStateAbbreviationDescriptor": "uri://ed-fi.org/StateAbbreviationDescriptor#WI" }}, "specialEducationSettingDescriptor": "uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R3", "SpecialEducationExitReasonDescriptor": "uri://dpi.wi.gov/SpecialEducationExitReasonDescriptor#c", "disabilities": [{ "disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#OHI", "orderOfDisability": "1", }, { "disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#DB", "orderOfDisability": "2", }, { "disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#EBD", "orderOfDisability": "3", }], } 22.0 Submitting a change in the school day duration A student transitioned from a shortened school day back to a full-day schedule or vice versa. A change in placement requires an IEP team meeting. Moving a student to student to a shortened day is a change of placement and therefore requires an IEP team meeting to determine if the proposed placement is appropriate and revise the student’s IEP accordingly. A change in placement does not require a reevaluation of the student.   22.1 Submitting a change from a shortened school day to a regular full day A student changes the shortened school day placement to a regular full day, prompting an IEP review to reflect the change in educational setting.   22.2 Submitting a change from a regular full day to a shortened school day A student changes the placement to a shortened school day, prompting an IEP review to reflect the change in educational setting.   23.0 Submitting a change in the school day duration A student transitioned from a shortened school day back to a full-day schedule or vice versa. A change in placement requires an IEP team meeting. Moving a student to student to a shortened day is a change of placement and therefore requires an IEP team meeting to determine if the proposed placement is appropriate and revise the student’s IEP accordingly. A change in placement does not require a reevaluation of the student.   24.0 Revising shortened school day hours   24.1 The IEP Team updates the weekly instructional hours for a student with a shortened school day. The IEP Team increased the weekly instructional hours for a student with a shortened school day.   24.2   The IEP Team decreased the weekly instructional hours for a student with a shortened school day.   25.0 Submitting data for a student transitioning between LEAs   25.1 Submitting data for a student transitioning between two public LEAs A student with a shortened school day transfers to a new district that continues the shortened school day placement   25.2   A student with a shortened school day transfers to a new district that discontinues the shortened school day placement   25.3 Submitting data for a student transitioning from a Choice school to a public school A student enrollment status changed from being a parentally placed private (PPP) to primarily enrolled in a public school district. Whenever there is a change to the PPP flag, new IEP date(s) are triggered. Therefore, a new sSEPA record is submitted with these changes.   Residential Care Center (RCC) sending Scenarios 26 Sending a SSEPA record in which a Residential Care Center (RCC) student changes resident district Student with a disability was placed by court in a RCC receiving primary educational services on grounds within the boundaries of District A while the family resides in District B and the family moves to now reside in District C Primary enrollment record is submitted by school in District B when student is receiving primary education from RCC in District A. On SSA, submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA is submitted by District B FAPE responsible school is school in District B District of Residence during the time when the student was placed in RCC is District B Current Residing district is District C NOTE: LEA responsible for before placement in RCC is responsible for FAPE unless the student is placed in an RCC from certain facilities operated by DHS or DOC (including a Type 1 secure correctional facility). In this case, the district where the RCC is located is responsible for FAPE. NA 27.0 Sending a SSEPA record in which a Residential Care Center (RCC) student was in DOC or DHS at the time of placement student was placed by a court in a Residential Care Center (RCC) within the boundaries of district A while the family resided in district B and the child was in DOC or DHS at the time of placement Primary enrollment record is submitted by school in District A when student is receiving primary education from RCC in District A. On SSA submit enrollmentTypeDescriptor as ‘Primary’ and primarySchool= True SSEPA is submitted by District A FAPE responsible school is school in District A NOTE: LEA responsible for before placement in RCC is responsible for FAPE unless the student is placed in an RCC from certain facilities operated by DHS or DOC(including a Type 1 secure correctional facility). In this case, the district where the RCC is located is responsible for FAPE. NA Sending a SSEPA record in which a Residential Care Center (RCC) student and has a PPP enrollment. If a student with an IEP is placed in an RCC by their parents (not the IEP team), it's considered a parentally-placed private (PPP) enrollment. The district is no longer responsible for providing FAPE. The Responsible LEA should: Submit a one-day sSEPA Record including all standard sSEPA record data with standard data and RCC placement details (in- or out-of-state).  Exit the student using: TNC exit type for in-state RCCs TOS exit type for out-of-state RCCs Use the appropriate exit date on the enrollment record. The enrollment for the student is ended. N/A 28.0 Sending a SSEPA record in which the student has a PPP enrollment, and is a non-choice participant Student resides in District A was placed by a parent or guardian in a private school within the boundaries of District A and receives Special Education services from District A. Student is not a choice participant. WISEdata does not collect school data from private school. If Private school student is receiving SPED services from Public school then: Public school should submit non-primary enrollment record with enrollmentTypeDescriptor as ‘PPP'.  In this scenario, District A submits SSA with enrollmentTypeDescriptor as ‘PPP’ and primarySchool=False SSEPA record is submitted by District A. FAPE responsible school is the School within District A District of Residence is District A NA 29.0 Sending a SSEPA record in which the student has a PPP enrollment, and is a choice participant Student was placed in a private school and takes part in the private choice program which has opted into All school report card and receives SPED services from District A. NOTE: If the student either takes part in the choice program or attends a choice school which has opted into the Private Schools - All Student Report Card, then the choice school will also send an enrollment record (SSA) and the disability in the SEOA record (not a SSEPA record). If Private school student takes part in choice program and is receiving SPED services from Public school then: Public school (District A) should submit non-primary enrollment record with enrollmentTypeDescriptor as ‘PPP’ and primarySchool=False  Choice school submits enrollment with enrollmentTypeDescriptor as ‘Primary’ and PrimarySchool = True SSEPA record is submitted by District A. FAPE responsible school is the School within District A District of Residence is District A NOTE: The choice school receives credit for Third Friday September count inclusion and the public school receives credit for the October 1 Child Count. NA 30.0 Sending a SSEPA record when the FAPE agency is outside of WI Student resides in another State and is crossing the border to receive primary and special education services in Wisconsin district.  In this case, the student should not be reported and the LEA is not required to reportthe student to WISEdata. Beginning in 2019-20, FAPE agency outside WI students should NOT be submitted to WISEdata but FAPE Agency in WI students should. This is an exception to the general guidance of reporting students where they are receiving their primary educational services. NA 🆕 Residential Care Center (RCC) Placement Scenarios (In State and Out of State) 31.0 Initial RCC Placement for a Student 31.1 Student Placed in In-State RCC by Parent Informational A student is placed in an RCC for the first time, and the IEP team identifies the need for an RCC placement based on the student's specific educational and behavioral needs. Oftentimes placement is through the county, but it can also be through an IEP team or parent placement. For more information, visit the Children in Residential Care Centers webpage and the Parentally Placed Private School Children with Disabilities bulletin. POST on /sSEPA _ext: { wi: { fapeResponsibleSchoolReference: { schoolId: 7525 }, RccPlacementTypeDescriptor: uri://dpi.wi.gov/RCCPlacementTypeDescriptor#Parent, RccCommunityProviderReference: { CommunityProviderId: 6001748 }, RccName: SP Youth Academy, RccCity: Sun Prairie, RccStateAbbreviationDescriptor: uri://ed-fi.org/StateAbbreviationDescriptor#WI }}, 31.2 Student Placed in Out-of-State RCC by County POST on /sSEPA _ext: { wi: { fapeResponsibleSchoolReference: { schoolId: 99999 }, RccPlacementTypeDescriptor: uri://dpi.wi.gov/RCCPlacementTypeDescriptor#County, RccCommunityProviderReference: { CommunityProviderId: }, RccName: Sandstone Care Treatment Center, RccCity: Buffalo Grove, RccStateAbbreviationDescriptor: uri://ed-fi.org/StateAbbreviationDescriptor#IL }}, 31.3 Student Placed in Out-of-State RCC by IEP Team POST on /sSEPA _ext: { wi: { fapeResponsibleSchoolReference: { schoolId: 99999 }, RccPlacementTypeDescriptor: uri://dpi.wi.gov/RCCPlacementTypeDescriptor#County, RccCommunityProviderReference: { CommunityProviderId: }, RccName: Sandstone Care Treatment Center, RccCity: Buffalo Grove, RccStateAbbreviationDescriptor: uri://ed-fi.org/StateAbbreviationDescriptor#IL }}, 32.0 RCC Placement Missing Key Data An RCC placement is submitted without key data such as RCC name or the RCC placement type. Informational The LEA receives the error specifying the missing data 32.1 In-State RCC Placement Missing Placement Type The LEA submits an SSEPA record for an in-state RCC placement but does not include the RCC placement type. The LEA submits a SSEPA record, with an in-state RCC, but the type of RCC placement is missing RCC Placement Type: blank RCC Education Organization Reference: Education Organization ID: 626924 32.2 Out-of-State RCC Placement Missing Placement Type The LEA submits an SSEPA record for an out-of-state RCC placement but omits the RCC placement type. The LEA submits a SSEPA record, with an out-of-state RCC, but the type of RCC placement is missing RCC Placement Type: blank RCC Name: Brooksville Youth Academy RCC City: Brooksville RCC State Abbreviation: FL 32.3 RCC Placement Type Provided Without RCC Details The LEA submits an SSEPA record that includes the RCC placement type but omits essential RCC information The LEA submits a SSEPA record, with the type of RCC placement, but the RCC information is missing RCC Placement Type: County RCC Name: blank RCC City: blank RCC State Abbreviation: blank 32.4 Out-of-State RCC Placement Submitted with Incomplete RCC Information The LEA submits an SSEPA record for an out-of-state RCC placement, but the provided information is incomplete The LEA submits a SSEPA record, with the type of RCC placement, but the out-of-state RCC information is incomplete RCC Placement Type: County RCC Name: blank RCC City: Brooksville Rcc State Abbreviation: FL Or RCC Placement Type: County RCC Name: Brooksville Youth Academy RCC City: blank RCC State Abbreviation: FL Or RCC Placement Type: County RCC Name: Brooksville Youth Academy RCC City: Brooksville RCC State Abbreviation: blank Or other variations of incomplete out-of-state RCC information. 33.0 Conflicting RCC Placement Data Submitted The LEA accidentally submits both in-state and out-of-state RCC data for the same student for the same period. Error: A student can't be placed in-state and out-of-state in the same SSEPA record. 34.0 General RCC Placement Change A student experiences a change in their RCC placement, either within the state or to a different state. A change in placement requires an IEP team meeting. Moving a student to or out of an RCC is a change of placement and therefore requires an IEP team meeting to determine if the proposed placement is appropriate and revise the student’s IEP accordingly. A change in placement does not require a reevaluation of the student. An IEP review needs to be conducted to adjust the educational plan based on the new placement setting 34.1 Short-Term RCC Placement A student changes the RCC placement to either in-state or out-of-state, prompting an IEP review to reflect the change in educational setting. The short-term RCC placement is reflected in the student's IEP with an anticipated exit date The LEA submits a SSEPA record with the anticipated end dates The LEA includes the type of RCC placement (Parent. County, or IEP) The LEA includes the RCC information (either in-state or out-of-state) 34.2 In-State to Out-of-State A student who was initially placed in an in-state RCC is now being moved to an out-of-state RCC. The IEP team must review the student's IEP due to this placement change. The IEP has been reviewed to accommodate the placement change and any adjustments to the student's educational goals or services. The LEA ends the current SSEPA record with a SPED exit date and reason of C - Continuing in Special Education. The LEAs submits a new SSEPA record with the updated dates The LEAs changes the RCC placement type as needed The LEAs submits RCC information, including the RCC's name, city, and state (out-of-state) 34.3 Out-of-State Returning to In-State A student who was initially placed in an out-of-state RCC is transferred to an in-state RCC. The IEP team must review the student's IEP due to this placement change. The IEP has been reviewed to accommodate the placement change and any adjustments to the student's educational goals or services. The LEA ends the current SSEPA record with a SPED exit date and reason of C - Continuing in Special Education. The LEAs submits a new SSEPA record with the updated dates The LEAs changes the RCC placement type as needed The LEAs submits RCC information, including the RCC's Name/ID 34.4 Other changes to the RCC placement Any other type of RCC placement change not covered by the scenarios above, such as a change in RCC placement due to a extended medical treatment The IEP has been reviewed to accommodate the placement change and any adjustments to the student's educational goals or services. The LEA ends the current SSEPA record with a SPED exit date and reason of C - Continuing in Special Education. The LEAs submits a new SSEPA record with the updated dates The LEAs changes the RCC placement type and RCC information as needed 35.0 Any other type of RCC placement change not covered by the scenarios above, such as a change in RCC placement due to an extended medical treatment A student exits the RCC placement, prompting an IEP review to reflect the change in educational setting. The LEA must collaborate with county representatives and RCC staff to develop a reintegration plan if the student is transitioning back into a public-school setting. The IEP has been reviewed to accommodate the placement change and any adjustments to the student's educational goals or services. The LEA ends the current SSEPA record with a SPED exit date and reason. The LEAs submits a new SSEPA record with the updated IEP dates without RCC information 35.1 Student Exits RCC Placement and Returns to Public School A student exits the RCC placement and re-enrolls in a public school within the same district. The IEP team reviews and updates the IEP to align with the educational environment of the public school. The LEA ends the current SSEPA record for the RCC placement, indicating the exit date and reason. The LEA submits a new SSEPA record reflecting the student’s re-enrollment in the public school, including updated educational services as necessary. 35.2 Student Exits RCC Placement but Does Not Return to the LEA A student exits the RCC placement and moves to a group home, no longer being served by the original school district. The IEP team provides necessary documentation for the student's transition, if applicable. The LEA ends the current SSEPA record for the RCC placement, submitting the SPED exit date and reason 35.3 Student Exits RCC Placement, but Transfers to Another LEA A student exits the RCC placement and transfers to another LEA. The IEP team provides necessary documentation for the student's transition The current LEA ends the existing SSEPA record for the student by submitting the SPED exit date and reason. The receiving LEA establishes a new SSEPA record to reflect the student’s continued placement in the RCC and updates the IEP to align with its services and settings. Both LEAs coordinate to ensure the student’s records and IEP are accurately transferred and updated. 36.0 Overlapping RCC Placements The LEA submits duplicate or overlapping RCC placement records for the same student The LEA receives the error specifying the overlap The student has been placed in an RCC earlier in the school year. An IEP review is conducted, and a new RCC placement is decided The LEA ends the current SSEPA record with a SPED exit date and reason. The LEAs submits a new SSEPA record with the overlapping dates 37.0 Student with Dual Enrollment in RCC and Partial Public School Attendance A student may attend an RCC part-time while also receiving instruction at a public school. If an IEP team determines the student can appropriately receive special education services in the LEA, the LEA must provide the services and is eligible for state tuition categorical aid. For more information, visit the Duties of the Responsible Local Education Agency (LEA) for Children in RCCs webpage. If the IEP team determines that the student can receive appropriate special education services at the LEA while maintaining part-time RCC placement, the LEA must provide the required services. The LEA submits a SSEPA record, including the information for RCC placement. Education Environment Classification 38.0 Sending a SSEPA record for a student who is 3 years of age throughout the school year. No education environment change needed. LEAs should use a preschool education environment code. POST on /studentSpecialEducationProgramAssociation Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R1 38.1 Sending a SSEPA record for a student who is 3 years old, and turns 4 years of age during the school year When a student is 3 years old on the effective beginDate of SSEPA, and turns 4 years old on the endDate of SSEPA (irrespective of grade level, the ed env code is 3-5), then changing the education environment is not needed, and the LEA should use a preschool education environment code. POST on /studentSpecialEducationProgramAssociation Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#B1 38.2 Sending a SSEPA record for a student who is 4 years of age throughout the school year. No education environment change needed. LEAs should use a preschool education environment code. POST on /studentSpecialEducationProgramAssociation Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R3 38.3 Sending a SSEPA record for a student who is 4 years old and turns 5 years of age during the school year and the student is in PK, K3 or K4. 🚫 K3 (Deprecated 24/25 SY) When a student is 4 years old on the beginDate of SSEPA, then turns 5 years old on the endDate of SSEPA and the student grade level is PK, K3 or K4, then: If the student's age is 3-5 AND grade level is < KG, then use a preschool education environment code and no need to end the SSEPA. If the student's age is 5 or above AND grade level KG or higher, then use a school age education environment code The old SSEPA has to end and a new SSEPA should be created to reflect the education environment change. SSEPA 1: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#C Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R1 SSEPA 2: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#A 39.0 Sending a SSEPA record for a student who is 4 years old and turns 5 years of age during the school year and the student is in KG or 1-12. When a student is 4 years old on the effective begin date of SSEPA, then turns 5 years old on the effective end date of SSEPA, then the old SSEPA has to end and a new SSEPA should be created to reflect the education environment change. SSEPA 1: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 (the day prior to the 5th birthday) Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#C Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R1 SSEPA 2: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 (on the student's 5th birthday) End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#A 39.1 Sending a SSEPA record for a student who is 5 years of age throughout the school year and the student is in grade level KG or 1-12. No education environment change needed. LEAs should use a school age education environment code. POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#B 39.2 Sending a SSEPA record for a student who is 5 years of age throughout the school year and the student is in grade level PK, K3 or K4 🚫 K3 (Deprecated 24/25 SY) No education environment change needed. LEAs should use a preschool education environment code. POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#B1 39.3 Sending a SSEPA record for a student who is 5 years old and in grade level KG or 1-12 and turns 6 years of age during the school year. No education environment change needed. LEAs should use a school age education environment code. POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#D 39.4 Sending a SSEPA record for a student who is 5 years old and in grade level PK, K3 or K4, and turns 6 years of age during the school year. 🚫 K3 (Deprecated 24/25 SY) When a student is 5 years old on the effective begin date of SSEPA and in grade PK, K3 or K4, and turns 6 years old on the effective end date of SSEPA, then the old SSEPA has to end and a new SSEPA should be created to reflect the education environment change. SSEPA 1: PUT on /studentSpecialEducationProgramAssociation Begin Date: 2019-09-04 End Date: 2019-10-15 (the day prior to the 6th birthday) Reason Exited: uri://dpi.wi.gov/specialEducationExitReasonDescriptor#C Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R3 SSEPA 2: POST on /studentSpecialEducationProgramAssociation Begin Date: 2019-10-16 (on the student's 6th birthday) End Date: Special Education Setting: uri://dpi.wi.gov/SpecialEducationSettingDescriptor#G 40.0 Sending ‘Deaf and Hard of Hearing' as a primary disability (For 2023-24 SY and later) The description for Deaf and Hard of Hearing has been modified (replace the ‘or’ with ‘and’). The code value will remain unchanged 'H'. This change will apply for all active school years To view the code values for the DisabilityDescriptor, visit this page: For more information about Deaf and Hard of Hearing, visit this page: POST on /studentSpecialEducationProgramAssociation: Disabilities: DisabilityDescriptor: uri://dpi.wi.gov/DisabilityDescriptor#H Order of Disability: 1

{ "educationOrganizationReference": { "educationOrganizationId": 7525, }, "programReference": { "educationOrganizationId":48856 , "programTypeDescriptor": "uri://ed-fi.org/ProgramTypeDescriptor#Special Education", "programName": "Special Education", }, "studentReference": { "studentUniqueId": "XXXXXXXXXX", }, "beginDate": "2026-07-02", "endDate": "2027-06-05", "iepBeginDate": "2026-07-02", "iepEndDate": "2027-06-05", "iepReviewDate": "2024-07-01", "lastEvaluationDate": "2024-07-01", "ideaEligibility": "true", "shortenedSchoolDayIndicator": "false", "reductionInHoursPerWeekComparedToPeers": "11.50", "schoolHoursPerWeek": "36.00", "_ext": { "wi": { "fapeResponsibleSchoolReference": { "schoolId": "1139" }, "RccPlacementTypeDescriptor": "uri://dpi.wi.gov/RCCPlacementTypeDescriptor#IEP", "RccCommunityProviderReference": { "CommunityProviderId": "6018290"}, "rccNameOfInstitution": "American School for the Deaf-PACES", "RccCity": "Hartford", "RccStateAbbreviationDescriptor": "uri://ed-fi.org/StateAbbreviationDescriptor#CT" }}, "specialEducationSettingDescriptor": "uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R3", "SpecialEducationExitReasonDescriptor": "uri://dpi.wi.gov/SpecialEducationExitReasonDescriptor#E", "disabilities": [{ "disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#A", "orderOfDisability": "1", }, { "disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#DB", "orderOfDisability": "2", }, { "disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#EBD", "orderOfDisability": "3", }], }

{ "educationOrganizationReference": { "educationOrganizationId": 7525, }, "programReference": { "educationOrganizationId":48856 , "programTypeDescriptor": "uri://dpi.wi.gov/ProgramTypeDescriptor#SPED", "programName": "Special Education", }, "studentReference": { "studentUniqueId": "2181787249", }, "beginDate": "2025-07-02", "endDate": "2026-06-01", "iepBeginDate": "2025-07-02", "iepEndDate": "2026-06-05", "iepReviewDate": "2024-07-01", "lastEvaluationDate": "2024-07-01", "ideaEligibility": "true", "shortenedSchoolDayIndicator": true, "reductionInHoursPerWeekComparedToPeers": 2.50, "schoolHoursPerWeek": 40.00, "_ext": { "wi": { "fapeResponsibleSchoolReference": { "schoolId": "7525" }, "rccCommunityProviderReference": { "communityProviderId": 6000173, "link": { "rel": "CommunityProvider", "href": "/ed-fi/communityProviders/866e06f004fc4a3d91967f4db87d0974" } }, "rccCity": "Somewhere", "rccNameOfInstitution": "Some House", "rccPlacementTypeDescriptor": "uri://dpi.wi.gov/RccPlacementTypeDescriptor#Parent", "rccStateAbbreviationDescriptor": "uri://ed-fi.org/StateAbbreviationDescriptor#AL" }, "specialEducationSettingDescriptor": "uri://dpi.wi.gov/SpecialEducationSettingDescriptor#R3", "SpecialEducationExitReasonDescriptor": "uri://dpi.wi.gov/SpecialEducationExitReasonDescriptor#c", "disabilities": [{ "disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#OHI", "orderOfDisability": "1", }, { "disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#DB", "orderOfDisability": "2", }, { "disabilityDescriptor": "uri://dpi.wi.gov/DisabilityDescriptor#EBD", "orderOfDisability": "3", }], }