Pupil Count Report for Membership

This data collection is to count pupils for membership purposes on the third Friday in September and the second Friday in January (Pupil Count). This data collection is only for public LEA's. County Children with Disability Education Board (CCDEB) has a separate report from the Pupil Count report. For instructions on the Pupil Count Report, visit https://dpi.wi.gov/sites/default/files/imce/sfs/pdf/guidelinesforcounting-Febuary-2021.pdf

In the Wisconsin School Finance Portal (WiSFiP) - Pupil Count module, DPI pre-fills counts for most of the pupil count categories. In cases where DPI does not have the data to pre-fill, then LEAs can manually enter the counts in the new Pupil Count module in WiSFiP.

For more information about the relationship between the accountability pupil count and the membership pupil count, visit https://dpi.wi.gov/wisedata/schools/membershipvsenrollment

This endpoint is NOT expected from Choice schools, Independent Charter schools, and State agencies

Data Properties:

#	Resource Name	Property Name	Data Type	Public (Required/ Optional/ Conditional)	Choice (Required/ Optional/ Conditional)	Business Definition	Data Element Page
1.0	studentSchoolAssociation	fullTimeEquivalency	number	REQ'D	NOT REQ'D	The full-time equivalent ratio for the student s assignment to a school for services or instruction.	https://dpi.wi.gov/wise/data-elements/full-time-equivalency
2.0		EnrollmentTypeDescriptor	string	REQ'D	NOT REQ'D	Indicates how a student is enrolled at a school, whether as a Primary, Coursework, or Membership (see full description values & below) Note: PPP (Parently Placed Private) enrollments are not counted in pupil count.	https://dpi.wi.gov/wise/data-elements/enrollment-type
3.0		primarySchool	boolean	REQ'D	REQ'D	Indicates if a given enrollment record should be considered the primary record for a student.
4.0		residencyStatusDescriptor	string	REQ'D	NOT REQ'D	An indication of the location of a persons legal residence relative to (within or outside of) the boundaries of the public school attended and its administrative unit. (see full description & values below)
5.0		residentLocalEducationAgencyId	integer	CONDITIONALLY REQ'D	NOT REQ'D	The identifier assigned to a local education agency.
6.0		beginDate	string	REQ'D	NOT REQ'D	The month, day, and year on which the student entered the residency status.
7.0		endDate	string	CONDITIONALLY REQ'D	NOT REQ'D	The month, day, and year on which the student exited the residency status.
8.0		countDateNameDescriptor	string	REQ'D	NOT REQ'D	The count date name for the student status (e.g 3rd Fri Sept). (see full description & values below)
		countDateReceivingServiceDescriptor		REQ'D	NOT REQ'D	The status of the student during the specific count date (e.g. Present)
9.0		partTimeInstructionalMinutes	integer	OPT	NOT REQ'D	Instructional minutes for up to two classes for part-time students
10.0	studentEducationOrganizationAssociation	residentLocalEducationAgencyReference. localEducationAgencyId This data property moved under the studentSchoolAssociation endpoint starting on the 2023-24 SY	integer	CONDITIONALLY REQ'D	NOT REQ'D	The district in which the student resides.
11.0	studentProgramAssociation	programName	string	REQ'D	NOT REQ'D	The formal name of the Program of instruction, training, services, or benefits available through federal, state, or local agencies. Value values are: ‘Challenge academy’ and ‘5 yr old Blended’
12.0	studentProgramAssociation	programTypeDescriptor	string	REQ'D	NOT REQ'D	The type of program. Value should be: Other

Descriptors & Programs:

Resource Name	Descriptor Name	Code Value	Short Description	Long Description

Resource Name	Descriptor Name	Code Value	Short Description	Long Description
studentSchoolAssociation	residencyStatusDescriptor	NR-TW	Non resident - Tuition waiver	Non resident - Tuition waiver
		NR-66.0301	Non resident - 66.0301	Non resident - 66.0301
		NR-CESA	Non resident - CESA	Non resident - CESA
		NR-T	Non resident - Tuition	Non resident - Tuition
		NR-TP	Non Resident- Tuition by parent	Non Resident- Tuition by parent
		NR-9-18ST	Non resident - 9-18 weeks special tuition	Non resident - 9-18 weeks special tuition
		NR-OE	Non Resident - Open enrolled	Non Resident - Open enrolled
		NR-CCDEB	Non resident - CCDEB	Non resident - CCDEB
		NR-OUTSIDEAGE	Non resident -Outside age eligibility	Non resident -Outside age eligibility
		R-HOME	Resident- Homeschool	Resident- Homeschool
		R-PRIVATE	Resident- Private school	Resident- Private school
		R-OUTSIDEAGE	Resident -Outside age eligibility	Resident -Outside age eligibility
		NR-HOME	Non Resident- Homeschool	Non Resident- Homeschool
		NR-Chapter220	Non Resident-Chapter220	Non Resident-Chapter220
		NR-CH	Non Resident - ChildrenHospital	Non Resident - ChildrenHospital
		NR-JUV	Non Resident - Juvenile facility/Jail	Non Resident - Juvenile facility/Jail
		R	Resident	Resident (The code ‘R’ should be sent when a student changes between non-resident and resident, but it isn't strictly necessary)
	countDateNameDescriptor	M-1FM	First Friday of May	First Friday of May
		M-3FS	3rd Friday of September - Membership	3rd Friday of September - Membership
		M-2FJ	2nd Friday of Jan-Membership	2nd Friday of Jan-Membership
	countDateReceivingServiceDescriptor	P	Present	Present, receiving services on the count date
		A	Absent	Absent, receiving services on the count date
		N	Not Receiving Services	Not receiving services
	enrollmentTypeDescriptor	M	Membership	Membership
		P	Primary	Primary
		C	Coursework	Coursework
studentProgramAssociation	programTypeDescriptor	O	Other	Other
Program Names and Types:
Resource Name	Program Type Code Value	Program Type Description	Program Name
studentProgramAssociation	O	Other	Challenge Academy
studentProgramAssociation	O	Other	5 yr old Blended

Use Cases:

Reporting Count Dates for the Pupil Count Collection:

#	Use Case Title	Use Case Description	What to Submit/retrieve	WiSFiP Pupil Count Module

#

Use Case Title

Use Case Description

What to Submit/retrieve

WiSFiP Pupil Count Module

1.0

Sending the receiving services for a student present on a count date for Pupil Count

(For 223-24 SY and later)

On each enrollment covering the count dates, LEAs have to submit receiving services on a count date for Pupil Count on /studentSchoolAssociation (SSA).

The Pupil must be in attendance for instruction on the count date; or
If absent on the count date, have attended at least one of the days
before and at least one of the days after the count date and not have
been enrolled in any other school or have been homeschooled
during the absence.

The Pupil Count report has separate count dates and count date status than Acountability reporting.
Count Dates:

M- TFS (Third friday of september)
M-2FJ (second friday of Jan)
Milwaukee additonally has M-1FM (First Friday of May)

NOTE: SIS vendors need to ensure that the Count Date Status for accountability is independent from the Count Date Status for membership.

The residencyPeriod is added under the the studentSchoolAssociation (SSA) to avoid the need to end the existing SSA and start a new SSA when the residency information changes in the middle of the school year.

If the student is a regular resident student the whole time, then no need to send residencyPeriod, except for part-time resident students (R-Private or R-Home), a residencyPeriod is needed.
If the school is a 2R charter, a residencyPeriod is expected with ResidencyStatusDescriptor=R and the Resident LEA ID.
residencyStatusDescriptor ‘R’ is sent when a student changes between non-resident and resident, but it isn't strictly necessary.
- DPI treats any part of the SSA, not covered by a residencyPeriod, as a resident enrollment for that period.

POST on /studentSchoolAssociation:

entryDate: 2022-08-10
primarySchool: true
fullTimeEquivalency: 0.5
residencyStatusDescriptor: Null
partTimeInstructionalMinutes: Null
enrollmentTypes:
enrollmentTypeDescriptor: uri://dpi.wi.gov/EnrollmentTypeDescriptor#P
receivingServices:
countDateNameDescriptor: uri://dpi.wi.gov/CountDateNameDescriptor#M-TFS
countDateReceivingServiceDescriptor: uri://dpi.wi.gov/CountDateReceivingServiceDescriptor#P
countDateNameDescriptor: uri://dpi.wi.gov/CountDateNameDescriptor#M-2FJ
countDateReceivingServiceDescriptor: uri://dpi.wi.gov/CountDateReceivingServiceDescriptor#P

Starting the 2023-24 SY, the Residency Status is moved under the /studentSchoolAssociation endpoint

POST on /studentSchoolAssociation:

residencyPeriods:
residencyStatusDescriptor: uri://dpi.wi.gov/ResidencyStatusDescriptor#R
beginDate: 2023-09-22
endDate: 2023-12-22
residentLocalEducationAgencyReference:
localEducationAgencyId: (Resident LEA ID)

Note for testing : While testing for this use case

Verify SIS wire up count date recieving services
Understand the attendance calculation by SIS.
Actual testing can be done from 3.2 use case

2.0

Sending an enrollment record for a student whose status of recieving services is unknown.

If the student’s enrollment (studentSchoolAssociation) doesn’t cover the count date, you should leave both the CountDateNameDescriptor and CountDateReceivingServiceDescriptor as blank/NULL.
If the student’s enrollment cover the count date AND the receiving services is unknown, then the LEAs can set the CountDateReceivingServiceDescriptor to ‘N’ (this should be rare, and should be set up manually by the LEA).

POST on /studentSchoolAssociation

Student’s enrollment does NOT cover the count date:

entryDate : 09/18/2022
exitWithdrawDate: last day of attendance (e.g. 01/06/2023)
receivingServices:
countDateNameDescriptor: ““
countDateReceivingServiceDescriptor: ““

Student’s enrollment cover the count date, and the student’s receiving services status is unknown:

entryDate : 08/22/2022
exitWithdrawDate: last day of attendance (e.g. 01/06/2023)
receivingServices:
countDateNameDescriptor: uri://dpi.wi.gov/CountDateNameDescriptor#M-TFS
countDateReceivingServiceDescriptor: uri://dpi.wi.gov/CountDateReceivingServiceDescriptor#N

Note for testing : While testing for this use case

Verify SIS wire up count date recieving services
Understand the attendance calculation by SIS.
Actual testing can be done from 3.2 use case

3.0

Sending an enrollment record for a student who attended any day before count date absent on the count date and shows up any day after count date.

If the LEA is not aware of any break in the studen’t enrollment, then they should leave the enrollment record open until the student shows up. When the student shows up, then receiving services should be ‘Absent’ on the count dates. If any pupils are absent on the count date, they can still be counted if all of the following conditions are met:

they have attended at least one day during the school year prior to the count date;
they have attended at least one day during the school year after the count date; and
they have remained a resident of the district during the period of absence.

POST on /studentSchoolAssociation

entryDate : 08/22/2022
exitWithdrawDate: blank
receivingServices:
countDateNameDescriptor: uri://dpi.wi.gov/CountDateNameDescriptor#M-TFS
countDateReceivingServiceDescriptor: uri://dpi.wi.gov/CountDateReceivingServiceDescriptor#A
countDateNameDescriptor: uri://dpi.wi.gov/CountDateNameDescriptor#M-2FJ
countDateReceivingServiceDescriptor: uri://dpi.wi.gov/CountDateReceivingServiceDescriptor#A

Note for testing : While testing for this use case

Verify SIS wire up count date recieving services
Understand the attendance calculation by SIS.
Actual testing can be done from 3.2 use case

4.0

Sending an enrollment record for a student who has not attended before TFS count date but shows up a day after count date

If the student has not enrolled a day before membership TFS count date, then the countDate receving services for TFS should be left blank.

Because the student showed up after TFS, which is before 2FJ, and continues to be enrolled after 2FJ, then countDate receiving services could be Present/Absent.

'P' if present on 2FJ count date.
'A' if absent on 2FJ, but attended a day before and day after 2FJ count date

POST on /studentSchoolAssociation

entryDate : After TFS (10/01/2022)
exitWithdrawDate: ““
receivingServices:
countDateNameDescriptor: uri://dpi.wi.gov/CountDateNameDescriptor#M-2FJ
countDateReceivingServiceDescriptor: uri://dpi.wi.gov/CountDateReceivingServiceDescriptor#P or A

Note for testing : While testing for this use case

Verify SIS wire up count date recieving services
Understand the attendance calculation by SIS.
Actual testing can be done from 3.2 use case

5.0

Sending enrollment record for student who moved to new school within the district but has gap in enrollment because of non-school days

If student has two enrollments: one from District A School A, and another from District A school B

At School A, the student is Present on TFS count date, then the enrollment ended before 2FJ. In this case, the Count Date Receving Services for 2FJ should be left blank.

At School B, the student does not have enrollment until after TFS date and is Present on 2FJ. In this case, the Count Date Receiving Services for TFS is left blank, and the Count Date Receiving Services for 2FJ is 'P’.

As long as student qualifies for membership, the attendance gap in the enrollment does not change anything.

POST on /student

POST on /studentSchoolAssociation School A for grade 1-12

School ID
Full-time equivalency =1
Enroll date = 09/01/2022
End date = 11/01/2022
Grade level = 5
Residency status = ‘NULL'
Is Primary =True
Enrollment Type = P
Count Date Receicing Services = M-TFS / P

POST on /studentSchoolAssociation School B

School ID
Full-time equivalency =1
Enroll date = 11/10/2022
End date = NULL
Grade level = 5
Residency status = ‘NULL’'
Is Primary = True
Enrollment Type = P
Count Date Receicing Services =M-SFJ / P

Submitting district = Resident district

Even though multiple enrollment exist within the school, LEA only counts the student once for each count date. Pupil count is at LEA level.

Grade 5

Resident distict > TFS steps >Resident Head count

Resident distict > SFJ steps >Resident Head count

LEA 1 - grade 1-12 .

TFS Resident Head count =1

SFJ Resident Head count =1

6.0

Sending enrollment for student who is present on TFS count date, but did not show up to school after TFS and remained enrolled elsewhere through out the school year

If a student is present on TFS date, then the Count Date Receiving Services TFS is Present.

When a student doesn’t show up after TFS, then:

If LEA is aware of enrollment elsewhere, then end the enrollment on the last date of attendance.
If LEA is unaware of enrollment elsewhere, then its up to to the LEA practice to end the enrollment.

Student Present on TFS and not receiving services on SFJ

POST on /student

POST on /studentSchoolAssociation School A for grade 1-12

School ID
Full-time equivalency =1
Enroll date = 09/01/2022
End date = 11/01/2022 - Note: ending or not endng the enrollment is up to LEA.
Grade level = 5
Residency status =‘NULL’
Is Primary =True
Enrollment Type = P
Count Date Receicing Services = M-TFS / P

Submitting district = Resident district

Grade 5

Resident distict > TFS steps >Resident Head count

Resident distict > SFJ > Not meeting criteria

LEA 1 - grade 1-12 .

TFS Resident Head count =2 ( this number accounts use case 3.2 as well)

SFJ Resident Head count =1

7.0

Sending enrollment for a student who is moved to county program outside of district after TFS count date and did not come back to regular education. County pays for the program

If a student is enrolled in District A from 09/01/2022- 11/01/2022. then moved to a county day program on 11/02/2022. This student qualifies for TFS memberhsip count, but doesn't qualify for 2FJ memberhsip counts.

When an LEA ends the enrollment on 11/01/22, then submit only M-TFS as ‘P/A
When LEA does not end the enrollment and it looks like a continuous enrollment even though the student moved to county program, then submit M-TFS as ‘P/A’ and M-2FJ as 'N'.

LEAs/Vendors should leave the count dates as blank/NULL if they end the enrollment, and 'N' if they do not end the enrollment.

Student Present on TFS and not receiving services on SFJ because he is placed in county program

POST on /student

POST on /studentSchoolAssociation School A for grade 1-12

School ID
Full-time equivalency: 1
Enroll date: 09/01/2022
End date: 11/01/2022 - Note: ending or not endng the enrollment is up to LEA.
Grade level: 5
Residency Status: blank
Is Primary: True
Enrollment Type: P
Count Date Receicing Services: M-TFS / P and M-2FJ / N

Verify in SIS how LEA calculates membership if student placed in county progam. County prorgam is not part of un common use cases that are listed below. Please document LEA practices for this .

Submitting district = Resident district

Grade 5

Resident distict > TFS steps >Resident Head count

Resident distict > SFJ > Not meeting criteria

LEA 1 - grade 1-12 .

TFS Resident Head count =3 ( this number accounts prior use cases as well)

SFJ Resident Head count =1

8.0

Sending the receiving services on an alternative count date for Pupil Count

There can be two basic scenarios--an unplanned situation or a planned event--that would result in an LEA requesting an alternative count date for the statutory-required pupil counts: third Friday in September or the second Friday in January.

An unplanned situation, such as weather conditions or other unforeseen events that lead to the district not operating on the standard count date
A planned event, approved by the school board where the district is closed and no students will be receiving instruction.

For those cases, the LEA will need to contact DPI’s School Financial Services (SFS) team and explain the situation and specify the alternative date they are requesting. Once the request is approved, then the alternative count date will be used Pupil count inclusion calculations.

The SIS should be able to report/calculate the Pupil count receiving services based on the alternate count date..

For SFS team: Input alternate count date in WiSFiP

DPI calculates count inclusion based on alternate countdate

For testing: student Present on TFS and A on SFJ . LEA uses alternate count date

POST on /student

POST on /studentSchoolAssociation School A for grade 1-12

School id
Full-time equivalency: 1
Enroll date: 09/01/2022
End date: blank
Grade level: 5
Residency Status: blank
Is Primary: True
Enrollment Type: P
Count Date Receicing Services: M-TFS - P, M-SFJ -

Use a new LEA 2 for testing.

Submitting district = Resident district

Grade 5

Resident distict > TFS steps >Resident Head count

Resident distict > SFJ > Not meeting criteria

LEA 2 - grade 1-12 .

TFS Resident Head count =1

SFJ Resident Head count = 1

Reporting Full Time Equivalency (FTE) for the Pupil Count Collection

#	Use Case Title	Use Case Description	What to Submit/retrieve	WiSFiP Pupil Count Module

#	Use Case Title	Use Case Description	What to Submit/retrieve	WiSFiP Pupil Count Module
1.0	Sending a full-time equivalency (FTE) student in preschool special education	The student count data includes membership FTE (full-time equivalent) for school finance purposes. Membership for school districts reflects residency, not enrollment. LEAs should submit an FTE status on each enrollment record. students who aren’t yet 1st grade age, aren’t in 4K or kindergarten, but are just receiving IEP services are in Pre school Special education	POST on /studentSchoolAssociation: fullTimeEquivalency: 0.5 entryGradeLevelDescriptor: uri://dpi.wi.gov/GradeLevelDescriptor#PK	This is covered under Head start down below. Additonaly test for Age 3, 4, 5 in PK with IEP . Follow the Head start use case 27.0
2.0	Sending a full-time equivalency (FTE) student who’s 4 years old and enrolled in 4K program	For state aid purposes, 4K students are counted as 1.0 FTE (full time equivalent) in the pupil counts. <https://dpi.wi.gov/sites/default/files/imce/policy-budget/pdf/COPY_2021-23_DPI_Budget_Summary_Governor_Publish_2.26.21.pdf> LEAs should submit an FTE status on each enrollment record.	POST on /studentSchoolAssociation: fullTimeEquivalency: 1 entryGradeLevelDescriptor: uri://dpi.wi.gov/GradeLevelDescriptor#K4
3.0	Sending a full-time equivalency (FTE) as 0.5 for a student who’s 4 years old and enrolled in 4K program with a minimum of 437 hours of instruction	4K students may be counted as either 0.5 FTE or 0.6 FTE (if additional hours of outreach are provided), regardless of whether the 4K program is operated as a part-day or a full-day program. 4K students with at least 437 hours of instruction are counted as 0.5 FTE . <>	POST on /studentSchoolAssociation: fullTimeEquivalency: 0.5 entryGradeLevelDescriptor: uri://dpi.wi.gov/GradeLevelDescriptor#K4	Use LEA 1 from use case 3.2 to enter data for this student. Make sure to add all the membership data attributes. Follow the 3.2 use case. Select a 4 yr old porgram with 437 hrs on WisFIp for LEA 1 Create a WISEid and post a student Make sure by current date student is 4 in K4 Test for FTE = 0.5 Result LEA 1 > 4 yr in K4( 1/2) > Part1 > Resident Head Count = 1
4.0	Sending a full-time equivalency (FTE) as 0.6 student who’s 4 years old and enrolled in 4K program with 437 hours of instruction and 87.5 additional hours of parent outreach activities	4K students may be counted as either 0.5 FTE or 0.6 FTE (if additional hours of outreach are provided), regardless of whether the 4K program is operated as a part-day or a full-day program. 4K students with 437 hours of instruction + 87.5 additional hours of parent outreach activities (524.5 hours total) are counted as 0.6 FTE . <>	POST on /studentSchoolAssociation: fullTimeEquivalency: 0.6 entryGradeLevelDescriptor: uri://dpi.wi.gov/GradeLevelDescriptor#K4	Use LEA 1 from use case 3.2 to enter data for this student. Make sure to add all the membership data attributes. Follow the 3.2 use case. Select a 4 yr old porgram on WisFIp for LEA 1 Create a WISEid and post a student Make sure by current date student is 4 in K4 (524.5 hours +87.5 hours) Test for FTE = 0.6 Result LEA 1 > 4 yr in K4( 1/2) > Part1 > Resident Head Count = 1
5.0	Sending a full-time equivalency (FTE) student who’s 5 years old and enrolled in KG program	Five year-old kindergarten (KG) pupils are counted as: 0.5 FTE if attending 1/2 day 0.6 FTE if attending 3 full days of instruction each week. 0.8 FTE if attending 4 full days of instruction each week. 1.0 FTE if they attend school five full-days a week. LEAs should submit an FTE status on each enrollment record.	POST on /studentSchoolAssociation: Example : 0.5 FTE if attending less than full-time but at least 437 hours a school year. fullTimeEquivalency: 0.5 entryGradeLevelDescriptor: uri://dpi.wi.gov/GradeLevelDescriptor#KG	Use LEA 1 from use case 3.2 to enter data for this student. Create a WISEid and post a student Make sure by current date student is 5 in KG Test for each FTE = 0.5, 0.6, 0.8. 1 Result LEA 1 > 5 yr in KG ( 1/2) > Part1 > Resident Head Count = 1 LEA 1 > 5 yr in KG ( 3 full) > Part1 > Resident Head Count = 1 LEA 1 > 5 yr in KG ( 4 full) > Part1 > Resident Head Count = 1 LEA 1 > 5 yr in KG ( 5 full) > Part1 > Resident Head Count = 1
6.0	Sending a full-time equivalency (FTE) student whose 5 years old and enrolled in a blended kindergarten program	LEAs should submit an FTE status as NULL/Blank on each enrollment record. When FTE is NULL for 5-year old kindergarten has a student program as ‘5 yr old Blended’, DPI treats them as blended. 5-year old kindergarten- DPI pre-fill the counts for 5 years old and enrolled in a blended kindergarten program.	Submitting District = Resident District POST on /studentSchoolAssociation: fullTimeEquivalency: NULL entryGradeLevelDescriptor: uri://dpi.wi.gov/GradeLevelDescriptor#KG POST on /StudentProgramAssociation Program Type : Other Program Name: 5 yr old Blended	Use LEA 1 from use case 3.2 to enter data for this student. Create a WISEid and post a student Make sure by current date student is 5 in KG Grade level should be KG FTE is blank enrollment = P Is primary = True Add a blended program on / SPA Result LEA 1 > 5 yr old blended > Part1 > Resident Head Count = 1
7.0	Sending a full-time equivalency (FTE) student enrolled in grade level 1-12	LEAs should submit an FTE status on each enrollment record.	POST on /studentSchoolAssociation: fullTimeEquivalency: 1 entryGradeLevelDescriptor: uri://dpi.wi.gov/GradeLevelDescriptor#1-12	This use case is covered in other test cases.
8.0	Sending a full-time equivalency (FTE) student who is part-time, home-schooled, or attending a private school	If a student is attending a public school part-time, then the enrollment type should be Coursework with less than 1.0 FTE (full time equivalent). 0.25 FTE per course per pupil, up to a maximum of 0.50 FTE (two courses) per pupil. This applies for all grade levels: If the enrollment type is Coursework, then FTE is < 1.0	POST on /studentSchoolAssociation: fullTimeEquivalency: < 1.0 enrollmentTypes: enrollmentTypeDescriptor: uri://dpi.wi.gov/EnrollmentTypeDescriptor#C	This use case is tested under use case 21.0 and 22.0
9.0	Sending a full-time equivalency (FTE) student who is attending an independent charter school (ICS)	Independent Charter Schools (ICS) are not included in the PI-1563 report. ICS’s submit the MC-1567 [for more info, see https://dpi.wi.gov/parental-education-options/charter-schools/current/2r-membership]. However, ICS’s have to report enrollment records to WISEdata Portal for Accountability purposes. Students enrollend in an ICS, should have the Residency Status as 'R', and the fullTimeEquivalency should follow the grade level rules (see use cases above).	POST on /studentSchoolAssociation: entryDate: 2022-08-10 primarySchool: true fullTimeEquivalency: 1 partTimeInstructionalMinutes: Null enrollmentTypes: enrollmentTypeDescriptor: uri://dpi.wi.gov/EnrollmentTypeDescriptor#P receivingServices: countDateNameDescriptor: uri://dpi.wi.gov/CountDateNameDescriptor#M-TFS countDateReceivingServiceDescriptor: uri://dpi.wi.gov/CountDateReceivingServiceDescriptor#P countDateNameDescriptor: uri://dpi.wi.gov/CountDateNameDescriptor#M-2FJ countDateReceivingServiceDescriptor: uri://dpi.wi.gov/CountDateReceivingServiceDescriptor#P residencyPeriods: residencyStatusDescriptor: uri://dpi.wi.gov/ResidencyStatusDescriptor#R beginDate: 2023-09-22 endDate: 2023-12-22 residentLocalEducationAgencyReference: localEducationAgencyId: (Resident LEA ID)	Students enrollend in an ICS will NOT be included in the Head Count reported by the resident district in WiSFiP.

Head Count: Resident Students (does not include part-time home/private school, PPP)

#	Use Case Title	Use Case Description	What to Submit/retrieve	WiSFiP Pupil Count Module

#	Use Case Title	Use Case Description	What to Submit/retrieve	WiSFiP Pupil Count Module
1.0	Sending a resident student who’s receiving primary educational services	Resident students to whom the school district is directly providing educational services are eligible for inclusion in pupil counts The attending district in this case is the same as resident district. The resident district submits an enrollment records for the student.	Submitting district = Resident district Posting /student, /SSA, /SEOA is Covered under use case 3.3-4.0	covered under use case 3.3-4.0
2.0	Sending a resident student who’s enrolled in a Youth Apprentice program The Youth Options statute (118.55) was renamed the Early College Credit Program (ECCP). For more details, see	Students enrolled in Youth Apprentice programs for which the district is paying full-time instructional (tuition) costs are eligible for inclusion in pupil counts. In the old pupil count submission School Finance required to identifythe student as YA. In the new process it is not require to identify seperatly. These students are added to Resident Head count The resident district submits the enrollment record.	Submitting district = Resident district. This student in terms of sending to WISEdata will look the same as previous use case POST on /studentSchoolAssociation School A for grade 1-12 School ID Full-time equivalency =1 Enroll date = 09/01/2022 End date = 11/01/2022 - Note : ending or not endng the enrollment is up to LEA. Grade level = 5 Residency status =‘NULL’' Is Primary =True Enrollment Type = P Count Date Receicing Services = M-TFS / P	Verify if SIS is sending YA students up to WISEdata and submitting /student, /SSA,/SEOA as covered in use case 3.3-4.0 Ask SIS to send student identified as YA in their SIS, Grade 5 Resident distict > TFS steps >Resident Head count Resident distict > SFJ > Not meeting criteria LEA 1 - grade 1-12 . TFS Resident Head count =4 ( this number accounts prior use cases as well) SFJ Resident Head count =1
3.0	Sending a student who’s attending a partnership school (For MPS only)	Students attending a partnership school (at-risk program designed to meet high school graduation requirements in the school district or within 5 miles of district) are included in the headcount. In the old pupil count submission School Finance required to identifythe student as Partnership In the new process it is not require to identifyseperatly. These students are added to Resident Head count	MPS only Submitting district = Resident district. POST on /studentSchoolAssociation School A for grade 1-12 School ID Fulltime equivalency =1 Enroll date = 09/01/2022 End date = 11/01/2022 - Note : ending or not endng the enrollment is up to LEA. Grade level = 5 Residency status =‘NULL’' Is Primary =True Enrollment Type = P Count Date Receicing Services = M-TFS / P	Verify if SIS is sending Partnership students up to WISEdata and submitting /student, /SSA,/SEOA as covered in use case 3.3-4.0 Ask SIS to send student identified as Partnership in their SIS, Grade 5 Resident distict > TFS steps >Resident Head count Resident distict > SFJ > Not meeting criteria If testing with MPS LEA 1 - grade 1-12 . TFS Resident Head count =5 ( this number accounts prior use cases as well) SFJ Resident Head count =1 If not a MPS then do not test this use case which is why total count doenot change TFS Resident Head count =4 ( this number accounts prior use cases as well) SFJ Resident Head count =1
4.0	Sending a student who’s enrolled in a section 118.15 contract	Students enrolled in a “section 118.15 contract” program (generally referred to as GED, HSED or CBO programs) are eligible for inclusion in pupil counts. See this doc for more details: https://dpi.wi.gov/sites/default/files/imce/sfs/pdf/guidelinesforcounting-Febuary-2021.pdf s. 118.15 Contracts - Student is a resident and meets all the following criteria. Student attends under Wis. Stat. § 118.15. A written agreement between the school board and a representative of the high school equivalency program or program leading to the student's high school graduation must be in place prior to the student's admission to the program. These programs are typically referred to as General Equivalency Diploma (GED), High School Equivalency Diploma (HSED), or Community Based Operations (CBO). In the old pupil count submission School Finance required to identify the student as 118.15 contract. In the new process it is not require to identify seperatly. These students are added to Resident Head count	Submitting district = Resident district. POST on /studentSchoolAssociation School A for grade 1-12 School ID Fulltime equivalency =1 Enroll date = 09/01/2022 End date = 11/01/2022 - Note : ending or not endng the enrollment is up to LEA. Grade level = 5 Residency status = ‘NULL’' Is Primary =True Enrollment Type = P Count Date Receicing Services = M-TFS / P	Verify if SIS is sending 118.15 contract students up to WISEdata and submitting /student, /SSA,/SEOA as covered in use case 3.3-4.0 Ask SIS to send student identified as 118.15 in their SIS, Grade 5 Resident distict > TFS steps >Resident Head count Resident distict > SFJ > Not meeting criteria If testing with MPS LEA 1 - grade 1-12 . TFS Resident Head count =6 ( this number accounts prior use cases as well) SFJ Resident Head count =1 If not a MPS then TFS Resident Head count =5 ( this number accounts prior use cases as well) SFJ Resident Head count =1
5.0	Sending a student who’s enrolled in an Early College Credit Program (ECCP)	Students enrolled in "Early College Credit Program (ECCP)" programs for which the district is paying full-time instructional (tuition) costs are eligible for inclusion in pupil counts The resident district submits the enrollment record. As per the Career Education (CE) data, ECCP students should be submitted as Dual Enrollment. In the old pupil count submission School Finance required to identify the student as ECCP. In the new process it is not require to identify seperatly. These students are added to Resident Head count	Submitting district = Resident district. POST on /studentSchoolAssociation School A for grade 1-12 School ID Fulltime equivalency: 1 Enroll date: 09/01/2022 End date: 11/01/2022 Grade level: 5 Residency Status: blank Is Primary: True Enrollment Type: P Count Date Receicing Services: M-TFS / P	Verify if SIS is sending ECCP students up to WISEdata and submitting /student, /SSA,/SEOA as covered in use case 3.3-4.0 Ask SIS to send student identified as ECCP in their SIS, Grade 5 Resident distict > TFS steps >Resident Head count Resident distict > SFJ > Not meeting criteria If testing with MPS LEA 1 - grade 1-12 . TFS Resident Head count =7 ( this number accounts prior use cases as well) SFJ Resident Head count =1 If not a MPS then TFS Resident Head count =6 ( this number accounts prior use cases as well) SFJ Resident Head count =1

Students Attending a Non-Residents District

Resident Students who are Primarily Homeschooled or Enrolled in a Private School

Students who transition mid-year (Change of Residency or Residency Status or both)

Students who are outside of the age requirement

Non-Resident Homeschooled Students

3-Year-Old Programs

Chapter 220

Uncommon Student Use Cases

Students Not Meeting the Membership Criteria

WI DPI WISEdata Ed-Fi Docs

Pupil Count Report for Membership

Data Properties:

Descriptors & Programs:

Use Cases:

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