/studentSpecialEducationProgramEligibilityAssociation (/sSEPEA)

# Property Name Data Type Public (Required/ Optional/ Conditional) Choice (Required/ Optional/ Conditional) Business Definition Data Element Page 1.0 educationOrganizationId* big integer REQ'D NOT REQ'D Indicates the education organization where the student was evaluated for special education services.   This is the School ID (The School ID is the attendance area school; the school doing the evaluation; or a selected school in the district for homeschooled, private school, and below compulsory age) NOTE: The school ID in sSPEA doesn’t have to match the School ID in sSEPEA. 🚩 Format change from Integer to Big Integer (2025-26 SY and later)

2.0

programName*

string

REQ'D

NOT REQ'D

The formal name of the Program of instruction, training, services, or benefits available through federal, state, or local agencies. The value is: Special Education

NA

3.0 programTypeDescriptor* string REQ'D NOT REQ'D The type of program, which is ‘uri://dpi.wi.gov/ProgramTypeDescriptor#SPED’ NA 4.0 studentUniqueId* string REQ'D NOT REQ'D The WISEid for the student who is evaluated by an LEA.  This is often their resident district.  Students could be enrolled or unenrolled or private schooled or homeschooled.   5.0 consentToEvaluationReceivedDate* string REQ'D NOT REQ'D Indicates the date on which the Local Education Agency received written consent for the evaluation from the student's parent. The “consent received date” is the date the LEA receives consent from the parent to conduct the assessments.  This date is generally documented on the IE-3 https://dpi.wi.gov/sites/default/files/imce/sped/doc/form-ie-3.doc. In cases where the LEA determines no additional assessments are needed, the “consent received date” is the date the LEA notifies the parents no additional assessments are needed.  The date would be the date on the IE-2 https://dpi.wi.gov/sites/default/files/imce/sped/doc/form-ie-2.doc 6.0 eligibilityEvaluationTypeDescriptor string REQ'D NOT REQ'D Indicates if this is an initial or reevaluation, which is always 'Initial' 7.0 eligibilityDeterminationDate string CONDITIONALLY REQ'D NOT REQ'D Indicates the month, day, and year the LEA held the admission, review, and dismissal committee meeting regarding the child's eligibility determination for special education and related services. An individualized education plan (IEP) would be developed and implemented for a child admitted into special education on this same date. The eligibilityDeterminationDate must be on or after the consentToEvaluationReceivedDate and cannot be in the future. 8.0 evaluationCompleteIndicator boolean REQ'D NOT REQ'D Indicates the evaluation completed status. Values are: 'True' or 'False' 9.0 evaluationDelayReasonDescriptor string CONDITIONALLY REQ'D NOT REQ'D Refers to the justification as to why the evaluation report was completed beyond the State-established timeframe. Values are: Transfer, Child Unavailable, Initial SLD Eval If one of those excpetion does not apply, then provide evaluationLateReason. 10.0 evaluationLateReason string CONDITIONALLY REQ'D NOT REQ'D Refers to additional information for delay in doing the evaluation. This is a free flow text (max length is 500). 11.0 ideaIndicator boolean REQ'D NOT REQ'D Indicates whether or not the student was determined eligible and enrolled in special education and related services as a result of the evaluation report and the admission, review, and dismissal committee meeting decision. Values are: 'True' or 'False' 12.0 ideaPartDescriptor string REQ'D NOT REQ'D Indicates if the evaluation is done under Part B IDEA

Descriptor Namespace / Indicator Name Code Value Short Description Long Descrption uri://dpi.wi.gov/ProgramTypeDescriptor SPED Special Education Special Education uri://dpi.wi.gov/EligibilityEvaluationTypeDescriptor (🚫 Removed 2026-27 SY) I Initial Initial uri://ed-fi.org/EligibilityEvaluationTypeDescriptor (🆕 Added 2026-27 SY) Initial Initial Initial Reevaluation Reevaluation Reevaluation uri://dpi.wi.gov/EvaluationDelayReasonDescriptor (🚫 Removed 2026-27 SY) T Transfer Transfer C Child Unavailable Child Unavailable I Initial SLD Eval Initial SLD Eval uri://dpi.wi.gov/EvaluationDelayReasonDescriptor (🆕 Added 2026-27 SY) Transfer Transfer Transfer Child Unavailable Child Unavailable Child Unavailable Initial SLD Evaluation Initial SLD Evaluation Initial SLD Evaluation uri://dpi.wi.gov/IDEAPartDescriptor (🚫 Removed 2026-27 SY) B Part B Part B uri://ed-fi.org/IDEAPartDescriptor (🆕 Added 2026-27 SY) IDEA Part B IDEA Part B IDEA Part B evaluationCompleteIndicator ‘True' or 'False’ N/A N/A ideaIndicator ‘True' or 'False’ N/A N/A

# Use Case Title Use Case Description What to Submit/retrieve When selecting the FAPE-Responsible District, it should be the school and district that will be held accountable for the student's educational outcome. This is likely the district that wrote the IEP to send the student to the CCDEB, which is also often the resident district. [Source: Uncommon Situations] Informational Only Verify not sending Timely Initial Evaluations for CDEBs 1.0 Sending a school-aged (3-21) student whose evaluation process is completed within in 60 days with no exception. When parents provide consent for evaluation and the evaluation is completed within the 60-day timeframe, then the that LEA completed the evaluation submits /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) Prereq: LEA has a WISEid for the student and an enrollment record (studentSchoolAssociation) submitted for the student When the LEA receives a referral to evaluate the student and determine their eligibility for special education services, then the LEA must do the following within 15 business days: Send the parents a notice of receipt of referral Conduct a review of existing data Send the parents either a notice that no additional testing is required or a notice seeking consent to conduct the additional testing. The 60 calendar day timeline begins either: On the date, the district sends the notice that no additional testing is required, or On the date, the consent for the additional testing is received by the district POST on /studentSpecialEducationProgramEligibilityAssociation }, "consentToEvaluationReceivedDate": "2026-07-02", "eligibilityDeterminationDate": "2026-07-02", "eligibilityEvaluationTypeDescriptor": "uri://ed-fi.org/EligibilityEvaluationTypeDescriptor#Initial Evaluation", "evaluationCompleteIndicator": true, "evaluationDelayReasonDescriptor": "uri://ed-fi.org/EvaluationDelayReasonDescriptor#Transfer", "evaluationLateReason": "", "ideaIndicator": false, "ideaPartDescriptor": "uri://ed-fi.org/IDEAPartDescriptor#IDEA Part B", } 1.1 Sending a student who is IDEA eligible Completed within 60 days When the evaluation is completed and the IDEA eligibility indicator is ‘True’, then the LEA completed the evaluation submits a /studentSchoolAssociation (SSA) record and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: true ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B

1.2	Sending a student who is not IDEA eligible Completed within 60 days	When the evaluation is completed and the IDEA eligibility indicator is ‘False’, then the Resident LEA (FAPE district) submits a /studentSchoolAssociation (SSA) record and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record	POST on /studentSchoolAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation ideaIndicator: false ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B

2.0 Sending a school-aged student whose evaluation was completed beyond the 60-day timeline When parents provide consent for evaluation and the evaluation was completed past the 60-day timeframe, then the LEA completed the evaluation submits /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) and provide a valid Evaluation Delay Reason to the 60-day timeframe that applied or provide at least one Late Reason. The Evaluation Delay Reason (i.e. exception) is submitted when the evaluation is not/will not be completed within the statutorily defined 60-day timeline and a State identified exception to this requirement applies. The Evaluation Late Reason is submitted when the evaluation is not/will not be completed within the statutorily defined 60-day timeline and a State identified exception to this requirement does NOT apply. The Evaluation Late Reason cannot also be supplied when a Evaluation Delay Reason is submitted, and vice versa. Prereq: LEA has a WISEid for the student LEA has an enrollment record (studentSchoolAssociation) submitted for the student POST on /studentSpecialEducationProgramEligibilityAssociation: consentToEvaluationReceivedDate: 2022-08-01 educationOrganizationReference: educationOrganizationId: 1139 programReference: educationOrganizationId: 48856 programName: Special Education programTypeDescriptor: uri://dpi.wi.gov/ProgramTypeDescriptor#SPED studentReference: studentUniqueId: 4272783785 eligibilityDeterminationDate: 2022-10-03 eligibilityEvaluationTypeDescriptor: uri://dpi.wi.gov/EligibilityEvaluationTypeDescriptor#I evaluationCompleteIndicator: true evaluationDelayReasonDescriptor: uri://dpi.wi.gov/EvaluationDelayReasonDescriptor#C; OR evaluationLateReason: “e.g. parent unavailable” ideaIndicator: true ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B

2.1	Sending a student who is IDEA eligible Completed after 60 days	When the evaluation is completed and the IDEA eligibility indicator is ‘True’, then the LEA completed the evaluation submits a /studentSchoolAssociation (SSA) record and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record	POST on /studentSchoolAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: true ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B

2.2 Sending a student who is not IDEA eligible Completed after 60 days When the evaluation is completed and the IDEA eligibility indicator is ‘False’, then the LEA completed the evaluation submits a a /studentSchoolAssociation (SSA) record and a /studentSpecialEducationProgramEligibilityAssociation (SEPEA) record. POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: false ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B 3.0 Sending a school-aged student whose evaluation is completed, but is either homeschooled or enrolled with a PPP enrollment type, and not primarily enrolled at the LEA. When parents provide consent for evaluation and the evaluation is completed for a homeschooled student, then the district where the homeschooled student resides submits a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. Prereq: In this case, a student enrollment records (SSA) doesn’t exist; therefore, the LEA needs to create a student WISEid and submit /studentEducationOrganizationResponsibilityAssociation (SEORA) in order to be authorized to post /SSEPEA. SIS vendors should NOT send a /studentEducationOrganizationAssociation (SEOA) Only /studentSchoolAssociation (SSA) authorizes SEOA. POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation 3.1 Sending a student who is IDEA eligible When the evaluation is completed and the IDEA eligibility is True’, then the LEA completed the evaluation needs to create a student WISEid then submits a /studentEducationOrganizationResponsibilityAssociation (SEORA) record and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: true ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B 3.2 Sending a student who is not IDEA eligible When the evaluation is completed and the IDEA eligibility indicator is ‘False’, then the LEA completed the evaluation needs to create a student WISEid then submits a /studentEducationOrganizationResponsibilityAssociation (SEORA) and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: false ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B 4.0 Sending a school-aged student whose evaluation is completed, but the student enrolled in a private school (not the LEA who completed the evaluation) When parents provide consent for evaluation and the student is enrolled in a private school, then the district where the private student resides submits a /studentSpecialEducationProgramEligibilityAssociation (SEPEA) record. NOTE: if the private school that is located outside of the resident district, then the district in which the private school is located will complete the evaluation and would complete the Indicator 11 reporting. Prereq: In this case, a student enrollment records (SSA) doesn’t exist; therefore, the LEA needs to create a student WISEid and submit /studentEducationOrganizationResponsibilityAssociation (SEORA) in order to be authorized to post /SEPEA. POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation 4.1 Sending a student who is IDEA eligible When the evaluation is completed and the IDEA eligibility indicator is ‘True’, then the LEA completed the evaluation needs to create a student WISEid then submits a /studentEducationOrganizationResponsibilityAssociation (SEORA) record and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: true ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B 4.2 Sending a student who is not IDEA eligible When the evaluation is completed and the IDEA eligibility indicator is ‘False’, then the LEA completed the evaluation needs to create a student WISEid then submits a /studentEducationOrganizationResponsibilityAssociation (SEORA) and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: false ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B 5.0 Sending a student whose evaluation was completed in an MPS school (e.g. Riverside Hi), but is enrolled in either Carmen or MCP schools (e.g. Carmen Mid/Hi Northwest Campus or Milw College Prep--Lloyd St) This use case is only for vendors who support Milwaukee Public Schools (MPS). Carmen Schools of Science and Technology and Milwaukee College Prep (MCP) are Charter Schools authorized by Milwaukee Public Schools (MPS). For more information, visit The student’s initial evaluation is generally completed by the resident school district, which is in this case the MPS school. Therefore, the MPS school submits a /studentEducationOrganizationResponsibilityAssociation (SEORA) record and a/studentSpecialEducationProgramEligibilityAssociation (SEPEA) record. NOTE: The Carmen or the MCP school, where the student is enrolled, is responsible for submitting the school enrollment record (SSA) along with other data element to WISEdata Portal. POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation 6.0 Sending a student below compulsory school attendance age (0-3) whose evaluation is completed for under three years of age program Data for children below the compulsory school attendance age is not collected in WISEdata. This means SSA cannot be submitted for these students. Therefore, When parents provide consent and the evaluation is completed , then the LEA is required to create a student WISEid and submit a /studentEducationOrganizationResponsibilityAssociation (SEORA) and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation 7.0 Sending a student below compulsory school attendance age whose evaluation is completed by county school for under three years of age program When a county schools evaluates the student, then it is not required to submit a /studentSpecialEducationProgramEligibilityAssociation (SEPEA) record to WISEdata. Nothing to POST 8.0 Sending a school-aged student who is enrolled in an LEA that picked up an evaluation that another LEA completed for transfer students When a student transfers from LEA A, who completed the evaluation, to another LEA B, then: LEA B submits /studentSchoolAssociation (SSA) for the student LEA A submits /studentEducationOrganizationResponsibilityAssociation (SEORA) and studentSpecialEducationProgramEligibilityAssociation (SSEPEA) Prereq: LEAs have a WISEid for the student LEA B POST on /studentSchoolAssociation AND LEA A POST on /studentEducationOrganizationResponsibilityAssociation and /studentSpecialEducationProgramEligibilityAssociation 9.0 Sending a school-aged student whose evaluation process was not completed in LEA A, then the student moved to LEA B to continue the evaluation. The student is enrolled in LEA B. LEA A does NOT submit /studentEducationOrganizationResponsibilityAssociation (SEORA) nor studentSpecialEducationProgramEligibilityAssociation (SSEPEA) LEA B evaluates the student and submits /studentSchoolAssociation (SSA) record an a studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record Prereq: LEA has a WISEid for the student LEA B POST on /studentSchoolAssociation AND /studentSpecialEducationProgramEligibilityAssociation 10.0 Sending the initial SPED evaluation for a student who underwent the evaluation process in LEA A, then the student moved to LEA B, where another evaluation was conducted. The district to which the student transfers is not obligated to use the same initial SPED evaluation results from the previous district. Additionally, parents have the option to request a new initial SPED evaluation to be conducted at the new district. LEA A submitsstudentSpecialEducationProgramEligibilityAssociation (SSEPEA). LEA B also submits studentSpecialEducationProgramEligibilityAssociation (SSEPEA) LEA A POST on /studentSchoolAssociation OR /studentEducationOrganizationResponsibilityAssociation THEN /studentSpecialEducationProgramEligibilityAssociation AND LEA B also POST on /studentSchoolAssociation OR /studentEducationOrganizationResponsibilityAssociation THEN /studentSpecialEducationProgramEligibilityAssociation

11.0	Sending a school-aged student whose evaluation process was not completed, and the parent stops the evaluation (revoked consent or transferred to another LEA)	When the LEA receives parental consent for initial evaluation, they must submit a SSEPEA record. However, when the parent stops the evaluation process (revoke content or transfer the student before evaluation is completed), then the LEA must delete SSEPEA record submitted.	LEA receives parental consent for evaluation: POST on /studentSpecialEducationProgramEligibilityAssociation If the student is not enrolled in the LEA, then POST on /studentEducationOrganizationResponsibilityAssociation Parent stops the evaluation: DELETE on /studentSpecialEducationProgramEligibilityAssociation

12.0 Sending the initial evaluation for a student whose consent is received is in the 22-23 SY, but the eligibility is determined for the 23-24 SY The reporting year is based on when the 60 calendar day timeline begins (July 1, YY through June 30, YY+1). It may include children for whom consent to conduct the evaluation was received during the summer months. In this case, the child would be included in the 2022-23 SY data as the consent to evaluate was received during that school year. POST on /studentSpecialEducationProgramEligibilityAssociation If the student is not enrolled in the LEA, then POST on /studentEducationOrganizationResponsibilityAssociation 13.0 Sending the initial evaluation for a student whose consent is received is in the 22-23 SY, but the eligibility is not determined before Nov 2023 or Feb 2024 Data for Indicator 11 needs to be included in the Annual Performance Report (APR) that is due on February 1 of each year.  The data included in the APR is for the prior reporting year (example, Indicator 11 reported on Feb, 2023 for the 22-23 SY). Therefore, LEA must submit data to WISEdata by November 15, 2023. In this case, LEA will submit the studentSpecialEducationProgramEligibilityAssociation (SSEPEA) within 60 days of receiving parental consent for evaluation as not determined. The Eligibility Determination Date cannot be provided when the evaluation is incomplete. If evaluation is incomplete or was completed past the 60-day timeline, then the LEA must send the Evaluation Delay Reason Descriptor (Transfer, Child Unavailable, or Initial SLD Eval) or the Evaluation Late Reason, which is a free-text field. The Evaluation Late Reason cannot also be supplied when a Evaluation Delay Reason is submitted, and vice versa. POST on /studentSpecialEducationProgramEligibilityAssociation: evaluationCompleteIndicator: false evaluationDelayReasonDescriptor: uri://dpi.wi.gov/EvaluationDelayReasonDescriptor#I; OR evaluationLateReason: “e.g. parent unavailable” 14.0 Sending the initial evaluation for a student who is open enrolled-out in a non-resident district The non-resident district (the attending district where the student is enrolled) completes the evaluation and submits the studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. POST on /studentSpecialEducationProgramEligibilityAssociation 15.0 Sending the initial evaluation for a student whose Last Evaluation date on /SSEPA is the same as the initial evaluation It is possible that the Last Evaluation Date on studentSpecialEducationProgramAssociation (SSEPA) is the same date as the Eligibility Determination Dated on studentSpecialEducationProgramEligibilityAssociation (SSEPEA). POST on /studentSpecialEducationProgramEligibilityAssociation 16.0 Sending multiple eligibility in the same school year and same LEA A student can have more than one initial evaluation. Any evaluation occurring after a student has been evaluated and determined not eligible, reevaluated and determined not eligible, or when the parent have revoked consent for special education services, would be considered an initial evaluation. If a student is found ineligible the first time, then the LEA may send a second evaluation. However, there can’t be an overlap in the initial evaluation process from the same LEA. DPI will use the eligibilityDeterminationDate to check for overlapping SSEPEA records. POST on /studentSpecialEducationProgramEligibilityAssociation 17.0 Sending multiple eligibility in the same school year but different LEAs A parently-placed private student can have evaluations done in two district: the resident district and the district where the private school is located. These SSEPEA records could overlap. POST on /studentSpecialEducationProgramEligibilityAssociation 18.0 Deleting the eligibility records for a student LEAs should not be able to delete SEORA when there is a SSEPEA and no other SSA in the LEA LEAs should not be able to delete SSA when there is a SSEPEA present in the LEA SIS vendors should handle deleting child records before deleting the enrollment record (studentSchoolAssociation). DELETE on /studentEducationOrganizationResponsibilityAssociation Then DELETE on /studentSpecialEducationProgramEligibilityAssociation DELETE on /studentSchoolAssociation Then DELETE on /studentSpecialEducationProgramEligibilityAssociation

{ "educationOrganizationReference": { "educationOrganizationId": "7525", }, "programReference": { "educationOrganizationId": 48856, "programName": "Special Education", "programTypeDescriptor": "uri://ed-fi.org/ProgramTypeDescriptor#Special Education", }, "studentReference": { "studentUniqueId": "XXXXXXXXXX", }, "consentToEvaluationReceivedDate": "2026-07-02", "eligibilityDeterminationDate": "2026-07-02", "eligibilityEvaluationTypeDescriptor": "uri://ed-fi.org/EligibilityEvaluationTypeDescriptor#Initial Evaluation", "evaluationCompleteIndicator": true, "evaluationDelayReasonDescriptor": "uri://ed-fi.org/EvaluationDelayReasonDescriptor#Transfer", "evaluationLateReason": "", "ideaIndicator": false, "ideaPartDescriptor": "uri://ed-fi.org/IDEAPartDescriptor#IDEA Part B", }

{ "educationOrganizationReference": { "educationOrganizationId": "7525", }, "programReference": { "educationOrganizationId": 48856, "programName": "Special Education", "programTypeDescriptor": "uri://dpi.wi.gov/ProgramTypeDescriptor#SPED", }, "studentReference": { "studentUniqueId": "2181787249", }, "consentToEvaluationReceivedDate": "2025-07-02", "eligibilityDeterminationDate": "2025-07-02", "eligibilityEvaluationTypeDescriptor": "uri://dpi.wi.gov/EligibilityEvaluationTypeDescriptor#I", "evaluationCompleteIndicator": true, "evaluationDelayReasonDescriptor": "uri://dpi.wi.gov/EvaluationDelayReasonDescriptor#T", "evaluationLateReason": "", "ideaIndicator": false, "ideaPartDescriptor": "uri://dpi.wi.gov/IDEAPartDescriptor#B", }