WI DPI WISEdata Ed-Fi Docs
/studentEducationOrganizationResponsibilityAssociation
Jaidaa Shafaei
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This endpoint represents an LEA’s responsibility for a student.
For unenrolled students* receiving services from an LEA, an /studentEducationOrganizationResponsibilityAssociation record must exist before submitting an /studentSpecialEducationProgramEligibilityAssociations record. The /studentEducationOrganizationResponsibilityAssociation can only be submitted by SIS vendors, whereas studentSpecialEducationProgramEligibilityAssociations can be submitted to WISEdata from both SIS and SPED vendors.
*unenrolled students: students without an enrollment records (/studentSchoolAssociation)
This endpoint is NOT expected from Choice schools.
Data Properties:
# | Property Name | Data Type | Public (Required/ Optional/ Conditional) | Choice (Required/ Optional/ Conditional) | Business Definition | Data Element Page |
|---|---|---|---|---|---|---|
1.0 | beginDate* | string | REQ'D | NOT REQ'D | Month, day, and year of the start date of an education organization's responsibility for a student. The SEORA begin date could be beginning of the school year, the consent date, or when the referral was received. The consent received date (consentToEvaluationReceivedDate) is entirely reasonable. | |
2.0 | educationOrganizationId* | integer | REQ'D | NOT REQ'D | Indicates the education organization where the student was evaluated for special education services.  This is the School ID | |
3.0 | studentUniqueId* | string | REQ'D | NOT REQ'D | The WISEid for the student who is evaluated by an LEA. This is often their resident district. Students could be enrolled or unenrolled or private schooled or homeschooled.  | |
4.0 | responsibilityDescriptor* | string | REQ'D | NOT REQ'D | Indications of an education organization's responsibility for a student, such as accountability, attendance, funding, etc. The value is: SPED Initial Evaluation [uri://dpi.wi.gov/ResponsibilityDescriptor#SIE] | |
5.0 | endDate | string | NOT REQ'D | NOT REQ'D | Month, day, and year of the end date of an education organization's responsibility for a student. | N/A |
Use Cases:
These are the same uses cases for /studentSpecialEducationProgramEligibilityAssociations
# | Use Case Title | Use Case Description | What to Submit/retrieve |
|---|
# | Use Case Title | Use Case Description | What to Submit/retrieve |
|---|---|---|---|
1.0 | Sending a school-aged student whose evaluation is completed, but the student is homeschooled and not enrolled at the LEA. | When parents provide consent for evaluation and the evaluation is completed for homeschooled student, then the district where the homeschooled student resides submits a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. Prereq: In this case, a student enrollment records (SSA) doesn’t exist; therefore, the LEA needs to submit /studentEducationOrganizationResponsibilityAssociation (SEORA) in order to be authorized to post /SSEPEA. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation |
2.0 | Sending a school-aged student whose evaluation is completed, but the student enrolled in a private school (not the LEA who completed the evaluation) | When parents provide consent for evaluation and the student is enrolled in a private school, then the district where the private student resides submits a /studentSpecialEducationProgramEligibilityAssociation (SEPEA) record. NOTE: if the private school that is located outside of the resident district, then the district in which the private school is located will complete the evaluation and would complete the Indicator 11 reporting. Prereq: In this case, a student enrollment records (SSA) doesn’t exist; therefore, the LEA needs to submit /studentEducationOrganizationResponsibilityAssociation (SEORA) in order to be authorized to post /SEPEA. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation |
3.0 | Sending a student whose evaluation was completed in an MPS school (e.g. Riverside Hi), but is enrolled in either Carmen or MCP schools (e.g. Carmen Mid/Hi Northwest Campus or Milw College Prep--Lloyd St) This use case is only for vendors who support Milwaukee Public Schools (MPS). | Carmen Schools of Science and Technology and Milwaukee College Prep (MCP) are Charter Schools authorized by Milwaukee Public Schools (MPS). For more information, visit https://dpi.wi.gov/parental-education-options/charter-schools/current The student’s initial evaluation is generally completed by the resident school district, which is in this case the MPS school. Therefore, the MPS school submits a /studentEducationOrganizationResponsibilityAssociation (SEORA) record and a/studentSpecialEducationProgramEligibilityAssociation (SEPEA) record. NOTE: The Carmen or the MCP school, where the student is enrolled, is responsible for submitting the school enrollment record (SSA) along with other data element to WISedata Portal. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation |
4.0 | Sending a student below compulsory school attendance age (0-3) whose evaluation is completed for under three years of age program | Data for children below the compulsory school attendance age is not collected in WISEdata. This means SSA cannot be submitted for these students. Therefore, When parents provide consent and the evaluation is completed , then the LEA is required to submit a /studentEducationOrganizationResponsibilityAssociation (SEORA) and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation |
5.0 | Sending a school-aged student who is enrolled in an LEA that picked up an evaluation that another LEA started for transfer students | When a student transfers from LEA A who completed the evaluation, to LEA B, then:
Prereq:
| LEA B POST on /studentSchoolAssociation AND LEA A POST on /studentSpecialEducationProgramEligibilityAssociation |
6.0 | Sending a school-aged student whose evaluation process was not completed in LEA A, then the student moved to LEA B to continue the evaluation. The student is enrolled in LEA B. |
Prereq:
| LEA B POST on /studentSchoolAssociation AND /studentSpecialEducationProgramEligibilityAssociation |
7.0 | Sending the initial evaluation for a student whose consent is received is in the 22-23 SY, but the eligibility is determined for the 23-24 SY | The reporting year is based on when the 60 calendar day timeline begins (July 1, YY through June 30, YY+1). It may include children for whom consent to conduct the evaluation was received during the summer months. In this case, the child would be included in the 2022-23 SY data as the consent to evaluate was received during that school year. | POST on /studentSpecialEducationProgramEligibilityAssociation If the student is not enrolled in the LEA, then POST on /studentEducationOrganizationResponsibilityAssociation |
8.0 | Deleting the organization responsibility and the eligibility records for a student |
SIS vendors should handle deleting child records before deleting the enrollment record (studentSchoolAssociation). | DELETE on /studentEducationOrganizationResponsibilityAssociation DELETE on /studentSchoolAssociation |
JSON Sample:
{
"beginDate": "2022-07-02",
"responsibilityDescriptor": "uri://dpi.wi.gov/ResponsibilityDescriptor#SIE",
"educationOrganizationReference": {
"educationOrganizationId": "7533",
},
"studentReference": {
"studentUniqueId": "4761152869",
},
"endDate": "2023-06-05",
}Â
Wisconsin Department of Public Instruction