WI DPI WISEdata Ed-Fi Docs
/studentSpecialEducationProgramEligibilityAssociation (/sSEPEA)
Timely Initial Evaluations (Indicator 11) Data Collection
Indicator 11: Timely Evaluation is expected to be current and accurate for December Student Demographic snapshot. See communication from March 28, 2024 Indicator 11: Timely Initial Evaluations - Integration into WISEdata
This data collection is for Timely Initial Evaluations (Indicator 11), requiring the State to annually report the percentage of children evaluated within 60 days of receiving parental consent for initial evaluation. These evaluations determine eligibility for special education services and are typically referred to the child's district of residence.
A student's relationship with an LEA is established through the services they receive, including general education or eligibility determination. Authorization identified is via the /studentSchoolAssociation endpoint for enrolled students or the /studentEducationOrganizationResponsibilityAssociation endpoint for unenrolled students.
Referrals can be made for:
Currently Enrolled Public School Students
Should have a WISEid and a /studentSchoolAssociation record.
If found eligible for special education and with parental consent, a /studentSpecialEducationProgramAssociation (sSEPA) record will be created.
Non-Enrolled Children
Non-enrolled children are those without a WISEid or /studentSchoolAssociation. It includes:
Children who are below compulsory school age but may be eligible for Educational Service (PK) and my receive services at the school.
Parentally Placed Private enrollment types
or receiving home-based education.
Must be assigned a WISEid and a /studentEducationOrganizationResponsibilityAssociation (SEORA) record before submitting a /studentSpecialEducationProgramEligibilityAssociations (sSEPEA) record.
Once a parent consents to their child's evaluation for special education eligibility, LEAs are legally required to complete the evaluation within 60 days. Failure to meet this deadline constitutes noncompliance, which is crucial for monitoring and the SEA special education team's annual reporting. There may be allowable exceptions for evaluations that exceed the timeframe.
Indicator 11 reports on children found eligible, not eligible, and those with undetermined eligibility for special education services.
The /SEORA can only be submitted by SIS vendors, whereas /sSEPEA can be submitted to WISEdata from either SIS and SPED vendors.
This endpoint is NOT expected from Choice schools, Private schools or County Children with Disability Education Board (CCDEB) schools.
Ed-Fi Tech Docs: ED-FI WORKING DRAFT 8 - SPECIAL EDUCATION PROGRAM ELIGIBILITY MODEL
Data Properties:
# | Property Name | Data Type | Public (Required/ Optional/ Conditional) | Choice (Required/ Optional/ Conditional) | Business Definition | Data Element Page |
|---|---|---|---|---|---|---|
1.0 | educationOrganizationId* | big integer | REQ'D | NOT REQ'D | Indicates the education organization where the student was evaluated for special education services. This is the School ID (The School ID is the attendance area school; the school doing the evaluation; or a selected school in the district for homeschooled, private school, and below compulsory age) NOTE: The school ID in sSPEA doesn’t have to match the School ID in sSEPEA. Format change from Integer to Big Integer (2025-26 SY and later) | |
2.0 | programName* | string | REQ'D | NOT REQ'D | The formal name of the Program of instruction, training, services, or benefits available through federal, state, or local agencies. The value is: Special Education | NA |
3.0 | programTypeDescriptor* | string | REQ'D | NOT REQ'D | The type of program, which is ‘uri://dpi.wi.gov/ProgramTypeDescriptor#SPED’ | NA |
4.0 | studentUniqueId* | string | REQ'D | NOT REQ'D | The WISEid for the student who is evaluated by an LEA. This is often their resident district. Students could be enrolled or unenrolled or private schooled or homeschooled. | |
5.0 | consentToEvaluationReceivedDate* | string | REQ'D | NOT REQ'D | Indicates the date on which the Local Education Agency received written consent for the evaluation from the student's parent. The “consent received date” is the date the LEA receives consent from the parent to conduct the assessments. This date is generally documented on the IE-3 https://dpi.wi.gov/sites/default/files/imce/sped/doc/form-ie-3.doc. In cases where the LEA determines no additional assessments are needed, the “consent received date” is the date the LEA notifies the parents no additional assessments are needed. The date would be the date on the IE-2 https://dpi.wi.gov/sites/default/files/imce/sped/doc/form-ie-2.doc | |
6.0 | eligibilityEvaluationTypeDescriptor | string | REQ'D | NOT REQ'D | Indicates if this is an initial or reevaluation, which is always 'Initial' | |
7.0 | eligibilityDeterminationDate | string | CONDITIONALLY REQ'D | NOT REQ'D | Indicates the month, day, and year the LEA held the admission, review, and dismissal committee meeting regarding the child's eligibility determination for special education and related services. An individualized education plan (IEP) would be developed and implemented for a child admitted into special education on this same date. The eligibilityDeterminationDate must be on or after the consentToEvaluationReceivedDate and cannot be in the future. | |
8.0 | evaluationCompleteIndicator | boolean | REQ'D | NOT REQ'D | Indicates the evaluation completed status. Values are: 'True' or 'False' | |
9.0 | evaluationDelayReasonDescriptor | string | CONDITIONALLY REQ'D | NOT REQ'D | Refers to the justification as to why the evaluation report was completed beyond the State-established timeframe. Values are: Transfer, Child Unavailable, Initial SLD Eval If one of those excpetion does not apply, then provide evaluationLateReason. | |
10.0 | evaluationLateReason | string | CONDITIONALLY REQ'D | NOT REQ'D | Refers to additional information for delay in doing the evaluation. This is a free flow text (max length is 500). | |
11.0 | ideaIndicator | boolean | REQ'D | NOT REQ'D | Indicates whether or not the student was determined eligible and enrolled in special education and related services as a result of the evaluation report and the admission, review, and dismissal committee meeting decision. Values are: 'True' or 'False' | |
12.0 | ideaPartDescriptor | string | REQ'D | NOT REQ'D | Indicates if the evaluation is done under Part B IDEA |
Descriptors & Indicators:
Use Cases:
Wisconsin Department of Public Instruction