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| When selecting the FAPE-Responsible District, it should be the school and district that will be held accountable for the student's educational outcome. This is likely the district that wrote the IEP to send the student to the CCDEB, which is also often the resident district. [Source: Uncommon Situations] | Informational Only | Verify not sending Timely Initial Evaluations for CDEBs |
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1.0 | Sending a school-aged (3-21) student whose evaluation process is completed within in 60 days with no exception. | When parents provide consent for evaluation and the evaluation is completed within the 60-day timeframe, then the that LEA completed the evaluation submits /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) Prereq: When the LEA receives a referral to evaluate the student and determine their eligibility for special education services, then the LEA must do the following within 15 business days: Send the parents a notice of receipt of referral Conduct a review of existing data Send the parents either a notice that no additional testing is required or a notice seeking consent to conduct the additional testing.
The 60 calendar day timeline begins either: On the date, the district sends the notice that no additional testing is required, or On the date, the consent for the additional testing is received by the district
| POST on /studentSpecialEducationProgramEligibilityAssociation consentToEvaluationReceivedDate: 2022-08-01 educationOrganizationReference: educationOrganizationId: 1139 programReference: educationOrganizationId: 48856 programName: Special Education programTypeDescriptor: uri://dpi.wi.gov/ProgramTypeDescriptor#SPED studentReference: studentUniqueId: 4272783785 eligibilityDeterminationDate: 2022-08-16 eligibilityEvaluationTypeDescriptor: uri://dpi.wi.gov/EligibilityEvaluationTypeDescriptor#I evaluationCompleteIndicator: true ideaIndicator: true ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B |
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1.1 | Sending a student who is IDEA eligible Completed within 60 days | When the evaluation is completed and the IDEA eligibility indicator is ‘True’, then the LEA completed the evaluation submits a /studentSchoolAssociation (SSA) record and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record | POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: true ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B |
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1.2 | Sending a student who is not IDEA eligible Completed within 60 days | When the evaluation is completed and the IDEA eligibility indicator is ‘False’, then the Resident LEA (FAPE district) submits a /studentSchoolAssociation (SSA) record and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record | POST on /studentSchoolAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation ideaIndicator: false ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B |
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2.0 | Sending a school-aged student whose evaluation was completed beyond the 60-day timeline | When parents provide consent for evaluation and the evaluation was completed past the 60-day timeframe, then the LEA completed the evaluation submits /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) and provide a valid Evaluation Delay Reason to the 60-day timeframe that applied or provide at least one Late Reason. The Evaluation Delay Reason (i.e. exception) is submitted when the evaluation is not/will not be completed within the statutorily defined 60-day timeline and a State identified exception to this requirement applies. The Evaluation Late Reason is submitted when the evaluation is not/will not be completed within the statutorily defined 60-day timeline and a State identified exception to this requirement does NOT apply. The Evaluation Late Reason cannot also be supplied when a Evaluation Delay Reason is submitted, and vice versa.
Prereq: | POST on /studentSpecialEducationProgramEligibilityAssociation: consentToEvaluationReceivedDate: 2022-08-01 educationOrganizationReference: educationOrganizationId: 1139 programReference: educationOrganizationId: 48856 programName: Special Education programTypeDescriptor: uri://dpi.wi.gov/ProgramTypeDescriptor#SPED studentReference: studentUniqueId: 4272783785 eligibilityDeterminationDate: 2022-10-03 eligibilityEvaluationTypeDescriptor: uri://dpi.wi.gov/EligibilityEvaluationTypeDescriptor#I evaluationCompleteIndicator: true evaluationDelayReasonDescriptor: uri://dpi.wi.gov/EvaluationDelayReasonDescriptor#C; OR evaluationLateReason: “e.g. parent unavailable” ideaIndicator: true ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B |
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2.1 | Sending a student who is IDEA eligible Completed after 60 days | When the evaluation is completed and the IDEA eligibility indicator is ‘True’, then the LEA completed the evaluation submits a /studentSchoolAssociation (SSA) record and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record | POST on /studentSchoolAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: true ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B |
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2.2 | Sending a student who is not IDEA eligible Completed after 60 days | When the evaluation is completed and the IDEA eligibility indicator is ‘False’, then the LEA completed the evaluation submits a a /studentSchoolAssociation (SSA) record and a /studentSpecialEducationProgramEligibilityAssociation (SEPEA) record. | POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: false ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B |
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3.0 | Sending a school-aged student whose evaluation is completed, but is either homeschooled or enrolled with a PPP enrollment type, and not primarily enrolled at the LEA. | When parents provide consent for evaluation and the evaluation is completed for a homeschooled student, then the district where the homeschooled student resides submits a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. Prereq: In this case, a student enrollment records (SSA) doesn’t exist; therefore, the LEA needs to create a student WISEid and submit /studentEducationOrganizationResponsibilityAssociation (SEORA) in order to be authorized to post /SSEPEA. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation |
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3.1 | Sending a student who is IDEA eligible | When the evaluation is completed and the IDEA eligibility is True’, then the LEA completed the evaluation needs to create a student WISEid then submits a /studentEducationOrganizationResponsibilityAssociation (SEORA) record and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: true ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B |
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3.2 | Sending a student who is not IDEA eligible | When the evaluation is completed and the IDEA eligibility indicator is ‘False’, then the LEA completed the evaluation needs to create a student WISEid then submits a /studentEducationOrganizationResponsibilityAssociation (SEORA) and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: false ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B |
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4.0 | Sending a school-aged student whose evaluation is completed, but the student enrolled in a private school (not the LEA who completed the evaluation) | When parents provide consent for evaluation and the student is enrolled in a private school, then the district where the private student resides submits a /studentSpecialEducationProgramEligibilityAssociation (SEPEA) record. NOTE: if the private school that is located outside of the resident district, then the district in which the private school is located will complete the evaluation and would complete the Indicator 11 reporting. Prereq: In this case, a student enrollment records (SSA) doesn’t exist; therefore, the LEA needs to create a student WISEid and submit /studentEducationOrganizationResponsibilityAssociation (SEORA) in order to be authorized to post /SEPEA. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation |
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4.1 | Sending a student who is IDEA eligible | When the evaluation is completed and the IDEA eligibility indicator is ‘True’, then the LEA completed the evaluation needs to create a student WISEid then submits a /studentEducationOrganizationResponsibilityAssociation (SEORA) record and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: true ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B |
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4.2 | Sending a student who is not IDEA eligible | When the evaluation is completed and the IDEA eligibility indicator is ‘False’, then the LEA completed the evaluation needs to create a student WISEid then submits a /studentEducationOrganizationResponsibilityAssociation (SEORA) and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation: ideaIndicator: false ideaPartDescriptor: uri://dpi.wi.gov/IDEAPartDescriptor#B |
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5.0 | Sending a student whose evaluation was completed in an MPS school (e.g. Riverside Hi), but is enrolled in either Carmen or MCP schools (e.g. Carmen Mid/Hi Northwest Campus or Milw College Prep--Lloyd St) This use case is only for vendors who support Milwaukee Public Schools (MPS). | Carmen Schools of Science and Technology and Milwaukee College Prep (MCP) are Charter Schools authorized by Milwaukee Public Schools (MPS). For more information, visit Currently Operating Charter Schools The student’s initial evaluation is generally completed by the resident school district, which is in this case the MPS school. Therefore, the MPS school submits a /studentEducationOrganizationResponsibilityAssociation (SEORA) record and a/studentSpecialEducationProgramEligibilityAssociation (SEPEA) record. NOTE: The Carmen or the MCP school, where the student is enrolled, is responsible for submitting the school enrollment record (SSA) along with other data element to WISEdata Portal. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation |
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6.0 | Sending a student below compulsory school attendance age (0-3) whose evaluation is completed for under three years of age program | Data for children below the compulsory school attendance age is not collected in WISEdata. This means SSA cannot be submitted for these students. Therefore, When parents provide consent and the evaluation is completed , then the LEA is required to create a student WISEid and submit a /studentEducationOrganizationResponsibilityAssociation (SEORA) and a /studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. | POST on /studentEducationOrganizationResponsibilityAssociation AND POST on /studentSpecialEducationProgramEligibilityAssociation |
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7.0 | Sending a student below compulsory school attendance age whose evaluation is completed by county school for under three years of age program | When a county schools evaluates the student, then it is not required to submit a /studentSpecialEducationProgramEligibilityAssociation (SEPEA) record to WISEdata. | Nothing to POST |
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8.0 | Sending a school-aged student who is enrolled in an LEA that picked up an evaluation that another LEA completed for transfer students | When a student transfers from LEA A, who completed the evaluation, to another LEA B, then: LEA B submits /studentSchoolAssociation (SSA) for the student LEA A submits /studentEducationOrganizationResponsibilityAssociation (SEORA) and studentSpecialEducationProgramEligibilityAssociation (SSEPEA)
Prereq: | LEA B POST on /studentSchoolAssociation AND LEA A POST on /studentEducationOrganizationResponsibilityAssociation and /studentSpecialEducationProgramEligibilityAssociation |
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9.0 | Sending a school-aged student whose evaluation process was not completed in LEA A, then the student moved to LEA B to continue the evaluation. The student is enrolled in LEA B. | LEA A does NOT submit /studentEducationOrganizationResponsibilityAssociation (SEORA) nor studentSpecialEducationProgramEligibilityAssociation (SSEPEA) LEA B evaluates the student and submits /studentSchoolAssociation (SSA) record an a studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record
Prereq: | LEA B POST on /studentSchoolAssociation AND /studentSpecialEducationProgramEligibilityAssociation |
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10.0 | Sending the initial SPED evaluation for a student who underwent the evaluation process in LEA A, then the student moved to LEA B, where another evaluation was conducted. | The district to which the student transfers is not obligated to use the same initial SPED evaluation results from the previous district. Additionally, parents have the option to request a new initial SPED evaluation to be conducted at the new district. | LEA A POST on /studentSchoolAssociation OR /studentEducationOrganizationResponsibilityAssociation THEN /studentSpecialEducationProgramEligibilityAssociation AND LEA B also POST on /studentSchoolAssociation OR /studentEducationOrganizationResponsibilityAssociation THEN /studentSpecialEducationProgramEligibilityAssociation |
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11.0 | Sending a school-aged student whose evaluation process was not completed, and the parent stops the evaluation (revoked consent or transferred to another LEA) | When the LEA receives parental consent for initial evaluation, they must submit a SSEPEA record. However, when the parent stops the evaluation process (revoke content or transfer the student before evaluation is completed), then the LEA must delete SSEPEA record submitted.
| LEA receives parental consent for evaluation: POST on /studentSpecialEducationProgramEligibilityAssociation If the student is not enrolled in the LEA, then POST on /studentEducationOrganizationResponsibilityAssociation Parent stops the evaluation: DELETE on /studentSpecialEducationProgramEligibilityAssociation |
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12.0 | Sending the initial evaluation for a student whose consent is received is in the 22-23 SY, but the eligibility is determined for the 23-24 SY | The reporting year is based on when the 60 calendar day timeline begins (July 1, YY through June 30, YY+1). It may include children for whom consent to conduct the evaluation was received during the summer months. In this case, the child would be included in the 2022-23 SY data as the consent to evaluate was received during that school year. | POST on /studentSpecialEducationProgramEligibilityAssociation If the student is not enrolled in the LEA, then POST on /studentEducationOrganizationResponsibilityAssociation |
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13.0 | Sending the initial evaluation for a student whose consent is received is in the 22-23 SY, but the eligibility is not determined before Nov 2023 or Feb 2024 | Data for Indicator 11 needs to be included in the Annual Performance Report (APR) that is due on February 1 of each year. The data included in the APR is for the prior reporting year (example, Indicator 11 reported on Feb, 2023 for the 22-23 SY). Therefore, LEA must submit data to WISEdata by November 15, 2023. In this case, LEA will submit the studentSpecialEducationProgramEligibilityAssociation (SSEPEA) within 60 days of receiving parental consent for evaluation as not determined. The Eligibility Determination Date cannot be provided when the evaluation is incomplete. If evaluation is incomplete or was completed past the 60-day timeline, then the LEA must send the Evaluation Delay Reason Descriptor (Transfer, Child Unavailable, or Initial SLD Eval) or the Evaluation Late Reason, which is a free-text field. The Evaluation Late Reason cannot also be supplied when a Evaluation Delay Reason is submitted, and vice versa.
| POST on /studentSpecialEducationProgramEligibilityAssociation: evaluationCompleteIndicator: false evaluationDelayReasonDescriptor: uri://dpi.wi.gov/EvaluationDelayReasonDescriptor#I; OR evaluationLateReason: “e.g. parent unavailable” |
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14.0 | Sending the initial evaluation for a student who is open enrolled-out in a non-resident district | The non-resident district (the attending district where the student is enrolled) completes the evaluation and submits the studentSpecialEducationProgramEligibilityAssociation (SSEPEA) record. | POST on /studentSpecialEducationProgramEligibilityAssociation |
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15.0 | Sending the initial evaluation for a student whose Last Evaluation date on /SSEPA is the same as the initial evaluation | It is possible that the Last Evaluation Date on studentSpecialEducationProgramAssociation (SSEPA) is the same date as the Eligibility Determination Dated on studentSpecialEducationProgramEligibilityAssociation (SSEPEA). | POST on /studentSpecialEducationProgramEligibilityAssociation |
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16.0 | Sending multiple eligibility in the same school year and same LEA | A student can have more than one initial evaluation. Any evaluation occurring after a student has been evaluated and determined not eligible, reevaluated and determined not eligible, or when the parent have revoked consent for special education services, would be considered an initial evaluation. If a student is found ineligible the first time, then the LEA may send a second evaluation. However, there can’t be an overlap in the initial evaluation process from the same LEA. | POST on /studentSpecialEducationProgramEligibilityAssociation |
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17.0 | Sending multiple eligibility in the same school year but different LEAs | A parently-placed private student can have evaluations done in two district: the resident district and the district where the private school is located. These SSEPEA records could overlap. | POST on /studentSpecialEducationProgramEligibilityAssociation |
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18.0 | Deleting the eligibility records for a student | SIS vendors should handle deleting child records before deleting the enrollment record (studentSchoolAssociation). | DELETE on /studentEducationOrganizationResponsibilityAssociation Then DELETE on /studentSpecialEducationProgramEligibilityAssociation DELETE on /studentSchoolAssociation Then DELETE on /studentSpecialEducationProgramEligibilityAssociation |
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